Sr. Program Assistant

Job Title : Sr. Program Assistant

Department : Postgraduate Medical Education Support | Department of Medicine | Faculty of Medicine

Compensation Range : $4,739.00 - $5,102.00 CAD Monthly

Posting End Date : January 18, 2026

Applications will be accepted until 11 : 59 PM on the Posting End Date. The position provides administrative support for the Postgraduate Education Program in the Department of Medicine at the Vancouver General Hospital Site. The Internal Medicine Training Program is the largest centralized program in the Faculty of Medicine with 50+ new positions available each year making this program the second largest in the country. With the ongoing expansion of the medical school into distributed sites within the province the program will continue to increase in size.

Organizational Status

The position reports directly to the Vancouver Postgraduate Program Manager and is supervised by the Program Coordinator. The position interacts with Faculty, Residents and the Faculty of Medicine Postgraduate Deans' Office. The position liaises with physicians in the communities and distributed sites as well as interacts with various private accommodation facilities.

Work Performed

• Responsible for WebEval, overseeing 3,260+ resident ITERs and 5,500+ evaluations of Faculty / Services, assisting external staff with edits, keeping system links current, troubleshooting issues, and informing the Program Coordinator, Manager, and Associate Program Director of any low-performance evaluations.
• Works with the Program Director on maintenance and updating of rotation objectives and rotation specific ITERs.
• Organizes annual Lead Resident applications and facilitates the final decision-making process in appointing six new Lead Medical Residents yearly.
• Compiling and creating reports as necessary.
• Assists in the Annual Resident Administrative Orientation, agenda development, meets with residents and advises them as needed.
• Manages the maintenance and updating of assigned sections of the Entrada website.
• Assists with preparing documentation for Royal College on-site surveys and internal reviews, and organizes on-site visit arrangements as needed.
• Acting as a resource for the program and answers all program related questions.

Events

General Administrative Support

Consequence of Error / Judgement

This position must work with tact, discretion, and confidentiality concerning resident records and personal information. The Senior Program Assistant is expected to exercise tact and discretion when responding to inquiries from external agencies and individuals and is expected to consult with the Vancouver Manager on complex issues. Consequences of indiscretion and unprofessional attitude could reflect negatively on the Internal Medicine Program, PGME Dean’s Office, the Department of Medicine, the Faculty of Medicine, and the University.

Minimum Qualifications

Preferred Qualifications

Our Commitment to Equity, Diversity, and Inclusion

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

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