Project Administrative Assistant

Your Opportunity

We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office.

This position is part of a team providing support across our organization, with a special focus on supporting technical staff with the administrative aspects of their projects.

Our ideal candidate has a positive attitude, excellent word-processing abilities, impressive proofreading skills, and an eye for detail.

We are seeking someone who loves to multi-task and thrives on teamwork in a dynamic office environment. This is an in-office position.

Here’s what you’ll be doing at JRS :

• As part of an administrative team, complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, proposals, and contracts (including CCDC2s)
• Transcribe and format dictated reports, memos, and other documents from electronic recordings
• Assist with proposal preparation and collation
• Assist with project setup process including project filing and preparation of project start-up documentation
• Scan and file project documents in accordance with JRS’s document management processes
• Provide direct administrative support to senior technical staff
• Back-up reception duties as needed including answering phones, taking messages, sending emails, etc.
• Undertake other tasks as requested

Here’s what you bring to JRS :

• Minimum 1 year of administrative experience ideally gained in any of the following industries architecture, engineering, construction, insurance, or law
• Post-secondary education in administration considered an asset
• A high-level of proficiency with Microsoft Word
• Familiarity with Microsoft Excel, Microsoft Outlook, and Adobe Creative Cloud
• Excellent writing, editing, and proofreading skills including accurate use of grammar
• Excellent verbal communication skills
• A highly collaborative approach and a commitment to working effectively in a team environment
• A friendly, positive attitude and willingness to go the extra mile
• The ability to organize and prioritize effectively to meet deadlines
• Initiative and the flexibility to adjust to changing priorities

Annual salary range $50, to $65,

Why choose JRS :

Our people are the foundation of JRS, and we are committed to fostering an environment where talented professionals can thrive.

We build best-in-class careers through tailored professional development plans that support career growth at all levels.

Our team members benefit from dedicated mentorship, ongoing training, and continuous growth opportunities within our organization.

We pride ourselves on our collaborative culture and integrated team approach; at JRS, you will work alongside experts from diverse disciplines, gaining and contributing valuable insights and perspectives.

In addition to our commitment to career excellence, JRS offers a competitive benefits package and prioritizes overall well-being through generous vacation and a range of employee-focused initiatives and programs.