Distribution and Office Assistant
About Paradigm Capital Paradigm employees thrive in an entrepreneurial environment of ethical self-starters who understand the importance of providing a top tier customer service and working well with internal and external stakeholders.
Paradigm is an equal opportunity employer and welcomes all applicants to apply for this role. Only those candidates selected for interview will be contacted.
Paradigm follows all guidelines for in person working conditions and the successful applicant is expected to be in the Toronto office every day.
To learn more about Paradigm, please visit www.paradigmcap.com. Distribution Overview The Paradigm Distribution team is comprised of our Research department and our Sales / Trading desk.
The Distribution team delivers to Paradigm’s various institutional clients in-depth research on companies under coverage, as well as reliable and objective investment ideas, all backed up by superior execution from our trading desk.
This is accomplished by : Understanding and anticipating the needs of our clientsAmplifying the excellence of the product created by our Research teamEfficient internal and external communicationSuperior teamworkAn exceptional and adaptable organizational frameworkJob DescriptionThe Distribution and Office Assistant will report to both the Head of Research and to the Office Manager.
This is an 18-month contract position, with potential for full-time after the contract period has expired.Primary Responsibilities : Distribution Assistant (80%) Managing all administrative needs for the distribution side of the firmMaintaining and updating Paradigm’s CRM systemPreparing schedules and liaising with management for all marketing eventsAssisting in the opening and maintenance of client accountsCoordinating travel arrangementsOther special projects and duties as they ariseOffice Administrator (20%)Providing backup for the Office ManagerAssisting with the booking of meeting rooms, when requiredLiaising with landlord with respect to all routine office maintenance requirements (i.
e. lights, plumbing, washroom needs / issues, etc)General Office, including keeping kitchens stocked with supplies and refreshments, keeping kitchens tidy and clean, ordering office supplies and keeping supply areas stocked and organized, keeping photocopies and fax / printer machines loaded with paper, ongoing maintenance of appliances.
Office Administration, including preparation of expense reports and other administrative matters, as required.RequirementsProficiency Requirements : Excellent interpersonal skillsPoised and professional demeanourHardworking team player also able to work independently with confidenceHighly organized and detail orientedAbility to multitask under pressure Strong personal integrity in dealing with confidential and sensitive informationExcellent communication skills, both verbal and writtenAbility to deal and communicate effectively with staff and management at all levelsIn-depth experience with Microsoft Outlook and Teams is an assetEducation and AccreditationA post-secondary degree would be considered an assetPrecious administration experience is an assetKnowledge of ISM is an assetAdditional InformationHours are 8 : 00am to 5 : 00pm
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