Administrative Assistant (In Office)

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the direction of Subcontracts Team. This role is open for full-time applicants. Black & McDonald is willing to train hard-working and motivated individuals.

Duties and responsibilities include but are not limited to:

• Issue subcontract purchase orders in ERP system, including preparing and editing any subcontract agreements while ensuring proper supporting documentation has been submitted
• Adjust subcontract purchase orders as required by Operations including Change Orders
• Support Contact for the Subcontractor Prequalification Process (SCPQ)
• Liaison with IT Department regarding the SCPQ and support HSE and Finance inquiries
• Scan, post and file contracts and subcontracts as required
• Request and update Certificate of Insurances
• Assist lawyers by providing administrative support as required Provide support/assistance with the management of company cell phones/devices as required

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Customer Focus
• Teamwork and Collaboration
• Maximizes Business Performance and Team Effectiveness

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Bilingual in French is considered an asset
• Quick learning and highly motivated
• MS Office (Word, Excel)
• JD Edwards or an Oracle-based ERP system is considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

• Long-term stability

• A family business with family values

• Team events and outings year-round

• Empowered people with ambitious goals

• Interesting and challenging work

• One company with endless opportunities to learn and grow