Accounts Payable Team Lead

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Accounts Payable Team Lead is located in Markham, Ontario and typically reports directly to the Accounts Payable Manager or the Director of Finance.

The Accounts Payable Team Lead is responsible for overseeing the day-to-day operations of the Accounts Payable (AP) department, ensuring accurate and timely processing of transactions, and managing a team of approximately fifteen accounts payable specialist.

This role involves supervising AP activities, maintaining vendor relationships, and ensuring adherence to company policies and procedures.

Team Management : Under the supervision of your manager, lead and manage a team of accounts payable specialists. Provide guidance, training, and support to team members as needed.

Assist in team training as required

• Transaction Processing : Review and process accounts payable transactions with accuracy and timeliness. Ensure proper procedures are followed and deadlines are met.
• Vendor Management : Oversee vendor accounts, including monthly reconciliations and responding to vendor inquiries promptly.

Ensure effective management of vendor relationships.

Invoice Handling in an automated AP Platform (Basware) : Accurately match and post invoices using three-way match, two-way match, and standard voucher methods.

Obtain necessary approvals for invoices before posting or payment.

• Expense Posting : Post employee expenses and review coding and taxes for accuracy.
• Discrepancy Resolution : Address and resolve any discrepancies related to invoices or payments.
• Payment processing : Ensure all payments are made by the due date. Prepare weekly cash requirements for EFT, cheque, and online bill payments.
• Payment Prioritization : Maintain a schedule of accounts payable to prioritize critical payments for effective cash-flow management.
• Communication : Communicate with vendors and internal customers to correct and modify invoices or payments as necessary.

Provide internal invoice status updates to stakeholders.

• Reporting & Reconciliation : Process various reports, audits, and reconciliations, including the creation of ad hoc reporting on a monthly, quarterly, and annual basis.
• Audit Coordination : Work with auditors on AP-related inquiries and provide necessary documentation and support.
• Subcontractor Payments : Prepare filing for T5018 Subcontractor payments.

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others
• Coaches and Develops
• Maximizes Business Performance and Team Effectiveness

EDUCATION REQUIREMENTS

• University / College degree in related field including knowledge and understanding of basic accounting concepts
• Accounts payable certification (preferred)

WORK EXPERIENCE REQUIREMENTS

• Minimum of 5 years of experience in accounts payable with at least 2 years in a supervisory role.
• Experience in the Construction Sector or a construction related industry is preferred

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced skills in Microsoft Excel
• Strong abilities in learning and implementing new software; tech savvy
• Sound understanding of general ledger accounts and coding of expense reports
• Familiar with sales taxes and GST / HST across Canada
• JD Edwards knowledge at the intermediate level is preferred
• Demonstrated ability to deal with a variety of people and answer queries in a professional manner
• Strong analytical and organizational skills
• Demonstrated critical thinking skills
• Excellent communication skills, both verbal and written
• Flexible team player with the ability to function independently while working in a team environment
• Proven ability to accurately handle high volume of transactions, meet deadlines and prioritize workload in a fast-paced environment
• Advanced skills with Excel, Outlook, MS Office Word
• Criminal Background Check required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.