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Reception/AP/AR/Lease Clerk
Reception/AP/AR/Lease ClerkSteve Marshall Group • Kamloops, Thompson-Nicola Regional District, CA
Reception / AP / AR / Lease Clerk

Reception / AP / AR / Lease Clerk

Steve Marshall Group • Kamloops, Thompson-Nicola Regional District, CA
2 days ago
Job type
  • Full-time
Job description

Located in the stunning Thompson Valley, Rivershore Ram is proud to represent one of Canada’s strongest truck brands, known for integrity, professionalism, and exceptional customer care. Our administrative team plays a critical role in supporting day-to-day operations and ensuring a smooth, positive experience for both customers and internal departments.

We are looking for a detail-oriented and organized Receptionist / AP / AR / Lease Clerk who takes pride in accuracy, collaboration, and providing friendly, professional service. At Rivershore Ram, we value reliability, accountability, and teamwork, and we support growth through training and long-term career opportunities within the dealership.

If you’re looking to join a dealership that values strong relationships, operational excellence, and community — while being part of a supportive and high-performing team — Rivershore Ram is the place to be.

Role Summary

The Receptionist / Lease / Accounting Clerk plays an integral role in supporting daily dealership operations. This hybrid position combines :

  • Front-desk reception and customer service
  • Lease administration
  • Accounts Payable (AP) and Accounts Receivable (AR) support

The ideal candidate is welcoming, organized, detail-oriented, and comfortable managing multiple priorities in a busy dealership environment.

Key Responsibilities

Reception & Front Desk

  • Warmly greet and assist all customers, vendors, and visitors.
  • Answer and direct incoming calls using the dealership phone system.
  • Maintain a clean, professional, and inviting reception and showroom area.
  • Manage incoming / outgoing mail, courier deliveries, and general inquiries.
  • Support Sales, Service, and Parts with administrative tasks as required.
  • Monitor customer traffic and notify the appropriate team members promptly.
  • Schedule appointments or direct customers to the appropriate department.
  • Lease Administration (Lease Clerk Duties)

  • Prepare, review, and process lease documentation accurately and in a timely manner.
  • Verify completeness of lease files, including customer information, credit applications, insurance, and identification.
  • Work closely with Sales, Finance, and external lenders to ensure proper approval, funding, and documentation.
  • Track lease expiries and support the team with renewal reminders and customer follow‑up.
  • Maintain organized electronic and physical files for lease deals, ensuring all documents meet compliance and audit requirements.
  • Assist with recalculations, payment changes, contract amendments, and payoff requests.
  • Coordinate with accounting to ensure all lease transactions are posted accurately.
  • Accounts Payable (AP)

  • Match invoices to purchase orders, verify accuracy, and code appropriately.
  • Enter vendor invoices into the accounting system promptly.
  • Prepare weekly payment runs and follow established approval workflows.
  • Reconcile vendor statements and follow up on discrepancies.
  • Maintain well‑organized filing systems for all AP records.
  • Respond professionally to vendor inquiries.
  • Support month‑end processes by ensuring all invoices are posted on time.
  • Accounts Receivable (AR)

  • Process daily deposits for Service, Parts, and Sales (cash, cheque, EFT, credit card).
  • Reconcile daily cashouts and batch deposits.
  • Prepare and issue customer statements; follow up on overdue accounts when required.
  • Assist Service and Parts with invoice corrections, warranty postings, and billing inquiries.
  • Reconcile AR sub‑ledgers to the general ledger for month‑end.
  • Maintain accurate and organized customer account documentation.
  • Administrative & Dealership Support

  • Support the Controller with data entry, reporting, document preparation, and general administrative tasks.
  • Provide backup support for other administrative team members during absences or peak periods.
  • Ensure compliance with internal controls, privacy standards, and dealership policies.
  • Assist with dealership events, customer initiatives, and general office coordination as needed.
  • Qualifications & Requirements

  • Previous experience in reception , accounts payable / receivable , or lease administration required; dealership experience considered a strong asset.
  • Proficiency with Microsoft Office (Excel, Outlook) and familiarity with dealership or accounting software (e.g., PBS , Dealertrack, vAuto) is preferred.
  • Strong customer service skills with a warm, professional, and welcoming demeanor.
  • Exceptional attention to detail and accuracy.
  • Ability to manage multiple tasks in a fast‑paced environment.
  • Strong communication skills and a commitment to teamwork.
  • Ability to maintain confidentiality regarding financial and customer information.
  • Reliable, punctual, and highly organized.
  • If you believe you’d be a great fit for this role and our team, we’d love to hear from you! Please submit your resume for consideration. We sincerely thank all applicants for their interest — however, only those selected for an interview will be contacted.

    We are proud to be an equal opportunity employer committed to creating a workplace that is welcoming, inclusive, and respectful. All employment decisions — including recruitment, hiring, training, promotion, and compensation — are made without regard to race, colour, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.

    We believe diversity and inclusion make our team stronger , and we’re dedicated to fostering an environment where every employee feels valued, supported, and empowered to succeed.

    If you require an accommodation during the selection process, please let us know. We will work with you to ensure your needs are met in accordance with applicable laws.

    #J-18808-Ljbffr

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    ReceptionAPARLease Clerk • Kamloops, Thompson-Nicola Regional District, CA

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