Business Office Administrator

Business Office Administrator

Full-Time, Exempt

$45,000-$55,000 DOE

To apply, send your resume to [email protected] .

The Business Office Administrator will play a crucial role in supporting the organization’s success by working closely with the CEO to manage key administrative functions.

This position will also collaborate with the Director of Employee Relations and Administrative Operations to enhance recruiting and human resource initiatives.

The ideal applicant will be a seasoned administrative professional with strong intuition and the ability to take initiative and anticipate the needs of the CEO and the organization.

This candidate will possess exceptional customer service skills and embody the principles of servant leadership, reinforcing the forward-facing image of the organization.

This role involves engaging in a variety of projects, from basic to highly complex, offering significant opportunities for professional growth and development.

BHN seeks a proactive and dedicated individual who excels in a collaborative environment and is committed to contributing to the organization’s mission.

Essential Duties and Responsibilities

• Human Resources Support : Assist with HR functions, including recruiting, writing job advertisements, posting on job boards, conducting phone screens, scheduling interviews, coordinating employee onboarding, tracking annual evaluations, and maintaining personnel records.
• Executive Support : Provide administrative support to the CEO, including managing calendar appointments, coordinating and scheduling community meetings via Outlook, taking minutes, communicating with stakeholders, and developing and distributing supporting materials.
• Board Meeting Preparation : Prepare materials for Board meetings, set up meeting spaces, create PowerPoint presentations, develop Board Orientation materials, and take and distribute meeting minutes.
• Document Creation and Review : Draft reports, emails, memos, letters, spreadsheets, and presentations. Review and proofread materials, providing recommendations for revisions when necessary.
• Meeting Coordination : Schedule and prepare agendas and materials for leadership team and board meetings. Take notes, follow up on action items, and create or update PowerPoint decks as needed.
• Event Planning : Coordinate and plan monthly agency-wide team-building activities, staff meetings, and annual events.
• Financial Administration : Create and manage timesheets and expense reports using Excel.
• Office Management : Handle day-to-day office tasks, including answering and directing phone calls, sorting and distributing mail, maintaining office inventory, and ordering supplies as needed.
• Event Catering and Vendor Management : Arrange catering for meetings and events. Coordinate with external vendors for out-of-office events and meetings.
• Additional Responsibilities : Perform other duties as assigned.

Qualifications, Skills, and Knowledge Requirements

• Education : A bachelor’s degree in business administration, Human Resources, or a related field is preferred. Equivalent years of relevant experience will be considered in lieu of a degree.
• Experience : A minimum of 3 years of administrative experience in office management, administration, or a related role is required.

This is not an entry-level position; BHN seeks a seasoned administrative professional with demonstrated expertise. Strong organizational, computer, and clerical skills are essential.

• Technical Skills : 4+ years of experience with Microsoft Office, including advanced proficiency in Microsoft Excel. Experience with Adobe and DocuSign is also required, particularly in the development and management of tracking spreadsheets and fillable forms.
• Customer Service : Strong customer service orientation with the ability to interact professionally with diverse stakeholders.
• Communication : Excellent written and verbal communication skills, with a high level of professionalism and the ability to handle confidential information appropriately.
• Work Ethic : The ideal candidate is a dependable self-starter who proactively anticipates issues and needs, takes appropriate action, solves problems effectively, and consistently meets deadlines.

What BHN offers for you

• 401(k) with 5% Employer Match
• 70% Employer-paid Health Insurance
• Dental and Vision Insurance
• Life Insurance
• Long Term Disability Insurance
• Flexible Spending Account
• 11 Paid Holidays
• 24 Days of PTO after the first year of employment. 13 Days of PTO during the first year of employment.
• LinkedIn Learning

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