Research Project Coordinator

Qatalyst Research Group has been providing management consulting services to public, non-profit, and private sector clients across Canada for more than 30 years.

We are an innovative company adopting new technologies and AI throughout our operations. Our mission is to make a meaningful difference by working with government bodies, Indigenous organizations, the non-profit sector, and private enterprises to enhance societal outcomes through strategic programs and services.

We pride ourselves on delivering impactful solutions that support our clients' missions and drive positive societal change.

Position Summary :

We are seeking a highly skilled and motivated individual to join our team as a Research Project Coordinator. This full-time, hybrid position (with potential for remote work) will play a critical role in managing and coordinating multiple large-scale research studies, akin to a Research Coordinator in a university setting.

The successful candidate will ensure the seamless execution of projects, fostering collaboration and communication among diverse stakeholders.

Key Responsibilities :

• Project Management :
• Oversee day-to-day project operations, ensuring effective coordination among project team members.
• Develop and maintain detailed project plans, including timelines, milestones, and resource allocation, to achieve project objectives.
• Manage project budgets, track expenses, forecast future costs, and ensure compliance with financial reporting requirements.
• Prepare and maintain project documentation, including progress reports, meeting agendas, minutes, and action items.
• Team and Stakeholder Coordination :
• Provide support to senior consultants by organizing and coordinating client and team meetings, interviews, and workshops.
• Facilitate communication between project teams, committees, community partners, and stakeholders.
• Serve as the primary point of contact for project inquiries and facilitate effective information flow.
• Data Management and Analysis :
• Support data collection and analysis activities as needed, ensuring accuracy and relevance.
• Compile survey results and other data to generate coherent, concise reports that meet project reporting requirements.
• Administrative Support :
• Manage project calendars and allocate time for project members.
• Prepare materials and slide presentations for conferences, workshops, and special projects.
• Provide backup support for other project team members as required.
• Adapt to changing technology and implement new developments to increase productivity.

Qualifications :

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum of 3 years of experience in a Project Coordination role, preferably in a research or consulting environment.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with other databases.
• Strong organizational, interpretive, problem-solving, and analytical skills.
• Ability to maintain strict confidentiality when interacting with stakeholders.
• Superior organizational and time management skills, with the ability to multi-task and prioritize workload.
• Excellent verbal and written communication, listening, and interpersonal skills.
• Ability to manage priority conflicts and adapt quickly to changing circumstances while adhering to project guidelines and goals.

Salary and Benefits :

• $60,000-$75,000 annually, commensurate with experience.
• Generous PTO policy, with 10 or more days depending on tenure.
• 11 paid holidays per year.
• 5 days of sick leave per year.
• Health and wellness benefits plan after the first 6 months.
• Hybrid work environment with flexibility for remote work.

Application Process :

To apply, please submit your cover letter and resume to [email protected] with the subject line "Research Project Coordinator."

At Qatalyst Research Group, we are committed to fostering a respectful, diverse, inclusive, and barrier-free workplace that allows all individuals to reach their full potential.

We are proud to be an equal opportunity employer.

Qatalyst's headquarters is located on the traditional, ancestral, and unceded Indigenous territories of the ʷməθkʷəy̓əm (Musqueam), sḵwx̱wú7mesh (Squamish), and sel̓íl̓witulh (Tsleil-Waututh) First Nations.

We are grateful and fortunate to live and work on this beautiful land.

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