Accounts Payable Clerk

Overview and Purpose of the Role

Reporting to the Manager of Finance, this role is responsible for the complete Accounts Payable function. Key responsibilities include the processing of invoices and payments in an accurate and timely manner, maintenance of vendor accounts and reconciliation of accounts. This position plays a critical role in maintaining strong vendor relationships and ensuring the prompt and accurate disbursement of all company payments.

Key Duties & Responsibilities:

• Process manual invoices, ensuring all required supporting documentation is provided and HST rebates are accurately captured
• Process purchase order (PO) invoices by matching with electronic receiving reports, submitting for payment, and resolving discrepancies in collaboration with Procurement
• Review and process employee expense reimbursements, ensuring proper approvals and compliance with organizational policies
• Monitor invoice timelines and ensure timely and accurate payment processing
• Handle payment processing in a multi-currency environment
• Maintain organized and up-to-date electronic vendor files, including invoices and account information
• Execute weekly EFT payment runs and prepare ad-hoc cheque payments as required
• Respond to internal and external inquiries regarding invoice status or payment issues
• Build and maintain effective working relationships with internal departments, managers, and vendors
• Prepare regular and ad hoc accounts payable reports as requested
• Assist with month-end closing activities, including accruals and accounts payable reporting
• Provide documentation and support during internal and external audits
• Review and verify employee credit card reconciliations for accuracy and completeness
• Perform general administrative tasks and ad hoc assignments as needed

Corporate Responsibilities:

• Participate in all mandatory training requirements and work in compliance with the Occupational Health and Safety Act and Regulations, company Policies and Procedures, as well as established industry guidelines

Skills & Qualifications:

• College or university degree in Business Administration, Finance or a related discipline is required
• Minimum 1–3 years of relevant experience in Finance and/or Accounts Payable is required
• Knowledge of Meditech is an asset
• Strong numeracy skills and solid understanding of finance and accounting principles and operations
• Excellent verbal and written communication skills, with the ability to tailor messages to specific audiences and write clear, concise and well-structured documents
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously
• Demonstrated ability to make sound decisions within established guidelines and procedures
• Proven ability to work independently with minimal supervision while remaining accountable for deliverables
• High level of discretion and professionalism when handling confidential information
• Solid analytical and problem-solving skills, with the ability to identify and resolve issues with support from supervisors
• Strong interpersonal skills and a collaborative mindset, with the ability to work effectively in a team environment and contribute to shared goals
• Computer proficiency in MS Office (Word, Excel, Outlook)
• Satisfactory passing of a criminal record check/vulnerable sector check
• Provide proof of Immunization and TB records

Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. The Centre will offer a comprehensive range of clinical, diagnostic, and surgical services in alignment with its mission to reduce pain, improve mobility, and streamline healthcare delivery.

In collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.

At Schroeder Ambulatory Centre, we are committed to fostering an inclusive and accessible recruitment experience for all candidates. If you require accommodations at any stage of the hiring process due to a disability or medical condition, please let us know. We will work with you to ensure your needs are met in a respectful and confidential manner.

We appreciate all applications; however, only those selected for an interview will be contacted.

This posting is for a current vacancy