Marketing Coordinator

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location:Toronto

Start Date:Immediate

Compensation:$55,000 - $65,000

Candidate Profile

The Marketing Coordinator supports the engineering staff as an integral member of the Toronto Building Science and Restoration Team, and reports to the Regional Marketing Specialist and the Office Services Manager.

Key Responsibilities

Duties include, but are not limited to:

Market Research:

• Monitor websites: Ontario government, Merx, Biddingo, Buy and Sell, City of Toronto, GTA cities, Southern Ontario Cities, Maritimes, etc. for potential opportunities and update RJC information in various government databases
• Send out potential leads to management group.
• Lead tracking – long-term leads, upcoming proposals, deadlines, follow-ups.

General Administration Assistance

• Administrative support
• Update prospects list.
• Develop high quality graphics for proposals.

Project Proposals

• Prepare and manage proposals with most effective use of senior engineers’ time.
• Comb through all requirements set out in RFP and ensure all components are included in proposal submission.
• Liaise with other Proposal Coordinators to ensure proper format of information is submitted.
• Assist with packaging, binding and submittal of proposals as per RFP outline.
• Writing, editing, proofreading of proposals
• Prepare relevant project descriptions (coordinate with Project Engineers).
• Proposal status table / project forecasting – track successful and unsuccessful proposals in attempt to improve chances in future of securing jobs.
• Assist with packaging, building and submittal of proposals
• Assist with inputting pursuits into the CRM system.

Prequalification Registration

• Update RJC information in various government databases (via the web): City of Toronto, SELECT (Federal Government), Buy and Sell, Ontario government, larger cities and municipalities east of Manitoba border etc.

General Promo

• Organize and prepare marketing resources (work with engineers to do project write-ups, project descriptions, photos, resumes etc.) so that material is up‑date, organized and user‑friendly for preparation of proposals.
• Coordinate the creation and update of resumes (Principals, Associates and Project Engineers).
• Coordinate Desktop publishing and graphic layout (InDesign, Illustrator, PowerPoint, etc.).
• Coordinate/edit/proofread brochure pages and liaise with Project Engineers for write‑ups.
• Forward approved brochure pages to Corporate Services Group for upload to website.
• Provide input on promotional material needs.
• Compile/layout award submissions according to requirements (schedule and coordinate, track down photos, assist with wording, coordinate graphics).
• Ensure all brand guidelines are followed graphically for all promotional material.
• Assist in coordinating the client party invitations and boards.
• Send award updates to Corporate Services Group to update website.
• Prepare and Coordinate promotional materials for conferences, (e)mailers, surveys etc.
• Coordinate and organize participation in industry tradeshows and conferences.
• Coordinate advertising including; creating ads, media liaison, booking space, proofing ad layout.
• Coordinate donations/gifts to various client events/fundraisers (i.e. golf tournaments).
• Assist Toronto office with articles and information for the newsletter.

Professional Qualifications

EDUCATION

• Degree or Diploma in Marketing, Communications, or related field.

EXPERIENCE

• Minimum 1-2 years of related experience
• Familiarity with the consulting engineering and architectural industry would be an asset
• Experience with Microsoft Dynamics CRM a definite asset.

SKILLS

• Working proficiency in MS Office Suite (all programs). Experience with Adobe Creative Suite (InDesign, Illustrator & Photoshop) would be considered an asset
• Excellent communication, writing, editing, and proofreading skills
• Exceptional organizational, time‑management, and project management skills
• Ability to self‑manage project assignments from start to finish with minimal oversight
• Ability to handle stressful situations with professionalism and composure
• Committed to providing exceptional client service
• Able to interact professionally with all levels of business personnel and build strong working relationships.
• Ability to adapt to changes in workload.

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance‑based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee‑owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.