Talent.com
Logistics Coordinator
Logistics CoordinatorOuthire Inc. • North York, ON, Canada
Logistics Coordinator

Logistics Coordinator

Outhire Inc. • North York, ON, Canada
2 days ago
Job type
  • Full-time
Job description

Delivering a Better Hiring Experience.

At Outhire, we believe in revolutionizing the hiring process to make it more equitable and enjoyable for everyone involved. Our innovative approach puts candidates front and center, offering in-depth looks at open positions, personalized advice, and interview preparation. But we don't stop there - our Visual Resume feature ensures that hiring managers see the complete picture of who you are and what you bring to the table while eliminating biases you may face with traditional hiring practices. With Outhire, you can trust that we'll work tirelessly to match you with the role that truly fits your skills, experience, and aspirations. Join us in our mission to create a better hiring experience.

TITLE

Logistics Coordinator, Event Services

SALARY RANGE

$60,000 - $75,000

THE PERKS

  • Standard Health Benefits
  • Phone Allowance
  • Event tickets and access to live events

LOCATION

North York, ON

THE OFFICE

5 Days In-office

TEAM SIZE

THE ROLE

A key contributor role bridging operations and finance, managing crew scheduling, logistics coordination, and financial reconciliation for live event productions.

  • Crew Scheduling & Labour Management (40%)
  • Financial Processing & Project Reconciliation (30%)
  • Logistics Coordination & Communication (25%)
  • Process Improvement & Systems Development (5%)
  • THE TASKS

    Crew Scheduling & Labour Management

  • Scheduling freelance crew using scheduling software and time tracking systems
  • Sending availability inquiries and job offers to freelance network
  • Managing crew bookings, confirmations, and real-time adjustments
  • Exporting and distributing call sheets for events
  • Coordinating onboarding for new contractors including documentation and rate setups
  • Managing vacation and time-off requests for full-time employees
  • Arranging cross-border crew travel including flights, accommodations, schedules
  • Serving as primary communication hub for freelance contractor
  • Forecasting labour needs for upcoming events
  • Financial Processing & Project Reconciliation

  • Reviewing and processing contractor invoices
  • Verifying invoices against approved rates, hours worked, and project details
  • Cross-checking timesheets against call sheets and flagging discrepancies
  • Creating purchase orders per company policies and timelines
  • Tracking invoice status and resolving billing issues
  • Owning project close-outs and reconciling all expenses for profitability tracking
  • Maintaining organized records for contractor billing and payments
  • Logistics Coordination & Communication

  • Scheduling equipment transportation with internal or third-party providers
  • Coordinating equipment movement tracking from warehouse to event sites
  • Managing vendor relationships including labour vendors and trucking companies
  • Coordinating with internal warehouse operations on fulfillment
  • Attending weekly operations meetings and providing updates on logistics and crew scheduling
  • Coordinating with Account Managers on project needs and real-time adjustments
  • Maintaining accurate records in the company ERP system
  • Handling last-minute changes and problem-solving during active events
  • Process Improvement & Systems Development

  • Researching and testing new tools, processes, and best practices
  • Implementing improvements to enhance efficiency and effectiveness
  • Identifying process gaps and proposing solutions
  • Contributing to departmental development initiatives
  • THE COMPANY

    A rapidly growing live events production company experiencing year-over-year growth, providing full-service AV equipment and support for brand activations, touring, and corporate events. The company operates in a collaborative, blue-collar environment with strong team culture and provides access to high-profile projects and industry networking opportunities.

    THE OPPORTUNITY

    Join a fast-paced live events company at a pivotal growth stage where you'll bridge operations and finance while managing multiple concurrent projects during peak seasons. Work directly with the CEO and Operations Manager in a collaborative environment with unique perks including event tickets and access to exclusive high-profile productions.

    EXPECTATIONS TIMELINE

    By Month 1

  • Master scheduling software, time tracking systems, and workflow management tools
  • Build relationships with key freelance crew members and vendor partners
  • Understand scheduling processes and invoice reconciliation procedures
  • Shadow weekly operations meetings and learn project coordination protocols
  • By Month 3

  • Independently manage crew scheduling for multiple concurrent projects
  • Process contractor invoices and purchase orders without supervision
  • Lead vendor communications and handle booking confirmations autonomously
  • Proactively identify and resolve scheduling conflicts and logistical issues
  • By Month 6

  • Own full cycle coordination during peak periods
  • Manage complex multi-room events with large crew teams
  • Coordinate cross-border logistics including travel and transportation independently
  • Provide strategic input in weekly operations meetings on labour forecasting
  • By Month 12

  • Implement process improvements that enhance department efficiency
  • Mentor and train new team members on systems and workflows
  • Take ownership of vendor relationship management and rate negotiations
  • Position for progression to Senior Labour Coordinator or Operations Manager role
  • THE SKILL SET

  • 2 years of experience in logistic coordination, operations, or project coordination in a fast-paced environment is ideal
  • Strong organization skills with proven ability to create systems and manage multiple stakeholders simultaneously
  • Tech-savvy with fast computer proficiency and quick learning of new software systems
  • Experience with Google Sheets is an asset
  • ONLY QUALIFIED CANDIDATES WILL BE CONTACTED.

    WANT TO SEE MORE JOBS OR GET MORE DETAILS?

    Not the right role for you? Interested but want to learn more before applying? Maybe you want to refer a friend?

    Visit Outhire.ca and Sign Up to get earlier notices on upcoming jobs, full compensation details including range and benefits, full expectations timeline, real-time status updates and more.

    Create a job alert for this search

    Logistics Coordinator • North York, ON, Canada

    Similar jobs
    Operations Coordinator – Order Fulfilment & Logistics

    Operations Coordinator – Order Fulfilment & Logistics

    MetaFLO Technologies Inc. • toronto, ON, ca
    Full-time
    About MetaFLO MetaFLO is an industry leader in liquid waste solidification solutions, providing innovative, environmentally responsible prod...Show more
    Last updated: 28 days ago • Promoted
    Freight Coordinator

    Freight Coordinator

    Keilhauer Industries Limited • Toronto
    Full-time
    Grade 5 – Starting Range $52,250 – $55,500.Founded in 1981, Keilhauer is a privately owned, design-focused contract furniture manufacturer. Keilhauer manufactures seating and tables that makes work ...Show more
    Last updated: 21 days ago • Promoted
    Procurement Coordinator

    Procurement Coordinator

    FlatironDragados • Markham
    Full-time
    Are you a detail-oriented professional with strong negotiation and sourcing skills? As a Procurement Coordinator you will play a key role in sourcing, purchasing, and managing the goods and service...Show more
    Last updated: 1 day ago • Promoted
    Customer Service Coordinator – Retail Logistics

    Customer Service Coordinator – Retail Logistics

    Shoppers Drug Mart • Toronto
    Full-time
    Une entreprise de détail canadienne de premier plan recherche un CSR pour rejoindre l'équipe Supply Chain à Toronto.Ce rôle implique la gestion des demandes des magasins, la résolution de problèmes...Show more
    Last updated: 21 days ago • Promoted
    Logistics Coordinator

    Logistics Coordinator

    Miele AG • Toronto
    Full-time
    Logistics Coordinator page is loaded## Logistics Coordinatorremote type : Hybridlocations : Torontotime type : Vollzeitposted on : Vor 2 Tagen ausgeschriebenjob requisition id : R1608 • •Your Re...Show more
    Last updated: 21 days ago • Promoted
    Logistics Coordinator

    Logistics Coordinator

    Integrity Express Logistics, LLC • Toronto
    Full-time
    Logistics Coordinator page is loaded## Logistics Coordinatorlocations : Torontotime type : Full timeposted on : Posted 6 Days Agojob requisition id : JR101971At Integrity Express Logistics it i...Show more
    Last updated: 3 days ago • Promoted
    Global Logistics Coordinator - International Shipments

    Global Logistics Coordinator - International Shipments

    Logistics Talent Agency • Toronto
    Full-time
    A logistics and transportation firm in Toronto is seeking a Logistics Operations Specialist.You will coordinate shipments across various transport modes, prepare customs documentation, and keep tra...Show more
    Last updated: 21 days ago • Promoted
    Freight Forwarder - Air Import and Export Coordinator

    Freight Forwarder - Air Import and Export Coordinator

    Express Line Corporation • toronto, on, ca
    Full-time
    Chinese Speaking | Freight Forwarder - Air Import and Export Coordinator.The Air Import and Export is responsible for coordinating and managing the logistics of international cargo shipments transp...Show more
    Last updated: 11 days ago • Promoted
    Logistics Specialist - Fuel

    Logistics Specialist - Fuel

    Fuel • toronto, on, ca
    Full-time
    There’s a moment when it all comes together.When a complicated challenge turns into a creative solution.When a problem turns into an opportunity. Here at Fuel, creativity is what drives us forward.T...Show more
    Last updated: 8 hours ago • Promoted • New!
    Logistics Specialist- Contract - ASUS

    Logistics Specialist- Contract - ASUS

    ASUS • markham, on, ca
    Temporary
    ASUS has long been at the forefront of the information technology industry and although the company started as a humble motherboard manufacturer with only a handful of employees, it is now a domina...Show more
    Last updated: 11 days ago • Promoted
    Logistics Coordinator

    Logistics Coordinator

    NX GROUP (NIPPON EXPRESS GROUP) • toronto, on, ca
    Full-time
    NX”) was founded in 1872 in Japan and is headquartered in Tokyo.NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.As a leader in the freigh...Show more
    Last updated: 30+ days ago • Promoted
    International Logistics & Purchasing Coordinator

    International Logistics & Purchasing Coordinator

    Eventscape Inc. • Toronto
    Full-time
    A leading architectural fabrication firm in Toronto is seeking a Logistics and Purchasing Coordinator to join their Operations team. The role involves coordinating shipments, managing vendor relatio...Show more
    Last updated: 21 days ago • Promoted
    AP / AR Coordinator - 2-3 Months

    AP / AR Coordinator - 2-3 Months

    Vaco by Highspring • Unionville, Ontario, Canada
    Full-time
    Lead full-cycle Accounts Payable processing in SAP, including vendor invoice review, general ledger coding, payment runs, expense reports, and vendor maintenance. Support month-end close through acc...Show more
    Last updated: 4 days ago • Promoted
    Group Sales Coordinator - Hybrid | Travel Perks

    Group Sales Coordinator - Hybrid | Travel Perks

    Sunwing • Toronto
    Full-time
    A leading vacation travel company is seeking a Group Sales Coordinator to support booking administration and customer service tasks. This position requires at least 1 year of administrative experien...Show more
    Last updated: 21 days ago • Promoted
    Sample Entry & Logistics Coordinator

    Sample Entry & Logistics Coordinator

    Eurofins • Toronto
    Full-time
    A leading life sciences company in Toronto is seeking a motivated professional for sample management.Responsibilities include logging samples, ensuring compliance with GMP, and assisting in the cre...Show more
    Last updated: 4 days ago • Promoted
    Entry-Level Supply Chain Coordinator — Logistics & Analytics

    Entry-Level Supply Chain Coordinator — Logistics & Analytics

    BarBurrito Restaurants Inc. • Toronto
    Full-time
    A fast-casual restaurant brand in Toronto is seeking an entry-level supply chain coordinator.In this role, you will support the Supply Chain Manager with procurement, logistics, and inventory manag...Show more
    Last updated: 4 days ago • Promoted
    Logistics Specialist

    Logistics Specialist

    SHEIN • Markham
    Full-time
    SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all.We use on-demand manufacturing technology to connect suppliers to our agile supply cha...Show more
    Last updated: 18 days ago • Promoted
    Logistics Officer

    Logistics Officer

    Canadian Armed Forces | Forces armées canadiennes • Toronto
    Full-time +1
    Canadian Armed Forces | Forces armées canadiennes.Continue with Google Continue with Google.Canadian Armed Forces | Forces armées canadiennes. As a member of the military, Logistics Officers provide...Show more
    Last updated: 18 days ago • Promoted