Health Records Administration Specialist

Job Description

Job Description

Overview and Purpose of the Role

Reporting directly to the Manager of Quality, Safety & Enterprise Risk. The Health Records Administration Specialist is responsible for maintaining the integrity, accuracy, confidentiality, and accessibility of patient health records in support of high-quality ambulatory care. This role oversees the organization and management of both electronic and paper-based records, ensures compliance with privacy legislation and institutional policies, and supports clinical staff with efficient retrieval and release of information.

Key Duties & Responsibilities :

Record Management & Maintenance

• Collect, organize, review, verify, and maintain patient health records in electronic medical record (EMR) systems and / or physical filing systems.
• Perform regular quality checks to ensure completeness, accuracy, and consistency of clinical documentation.
• Update patient information in accordance with established protocols and timelines.
• Retrieve and deliver records for clinical, legal, research, and administrative purposes as required.
• Securely dispose of post retention records using approved methods in compliance with the organization’s privacy and ethical standards.

Release of Information

Regulatory Compliance & Privacy

Support & Collaboration

Documentation & Reporting

Corporate Responsibilities :

Education, Skills & Qualifications :

Join Our Team : Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. The Centre will offer a comprehensive range of clinical, diagnostic, and surgical services in alignment with its mission to reduce pain, improve mobility, and streamline healthcare delivery.

In collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.

At Schroeder Ambulatory Centre, we are committed to fostering an inclusive and accessible recruitment experience for all candidates. If you require accommodations at any stage of the hiring process due to a disability or medical condition, please let us know. We will work with you to ensure your needs are met in a respectful and confidential manner.

We appreciate all applications; however, only those selected for an interview will be contacted.

This posting is for a current vacancy.