Bilingual Project Control Officer (English / Spanish)

Project Control Officer - Bilingual English / French

On behalf of our client in the Banking Sector, PROCOM is looking for a Project Control Officer - Bilingual English / French.

Project Control Officer - Bilingual English / French – Job Description

Act as the project secretariat; this includes preparing / distributing agendas, attending meetings, preparing / distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items, and maintaining project distribution lists.

Support the Delivery Manager to ensure all appropriate areas are represented on the project team and to maintain the momentum of the project against a background of constantly conflicting priorities

The individual is required to multitask on several projects at one time depending on the complexity and activities in progress

Formally document and cost project activities by using the Microsoft Project tool Definition of development activities at sufficient detail levels (not to exceed 10 workday increments and not to detail less than 4 hours)

Ongoing communication of project status, completing the agreed-on project reports, and escalating issues to the Delivery Manager, or Senior Delivery Manager as required

Responsible for supporting the Delivery Team in the following : Maintain the project files; Risk, Actions, and Issues log, this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third-party contracts, and other correspondence and documentation as appropriate.

Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper signoffs prior to payment ensuring drawdowns are properly recorded, and maintaining ongoing costs to complete forecast

This includes full reconciliation of the project budget and completing investigations for differences as they occur

All of this meeting the Bank's deadlines

Perform financial management activities such as project budget forecasting and payment processing while following the bank guidelines, for the different components of the budget including international project teams

Create financial Project Change Requests (PCRs) to ensure the costs are allocated to the correct Component / Cost Element

Use Smart Stream to track invoices submitted to accounts payable.

Update the financial information for the Executive Steering Committee documents

Administrate the SharePoint for the Collection Solutions

Interact and support the countries / regions with the financial management of the budget assigned as per the approved business case, by building and maintaining a strong partnership with them

Project Control Officer - Bilingual English / French – Mandatory Skills

1+ years Financial Management Experience specifically budgeting experience

3+ years Relevant Experience in a Project Control position

Experience working with Project Manager

Strong familiarity with Excel (V-lookups, pivot tables, formulas), PowerPoint, and MS Project required

Bilingual (English / Spanish)

1+ years financial institution experience

Strong Leadership Qualities

Extroverted and Outgoing

Excellent Communication and Interpersonal Skills

Ability to adapt to new software

Quick learner

Willingness to work under a Project Manager to assist them with all their needs

Attention to detail

BA in a related field (Computer / Systems Engineer, Business Admin, Finance, etc.)

Project Control Officer - Bilingual English / French - Nice to Have Skills

PMP designation is an asset

Project Control Officer - Bilingual English / French - Assignment Start Date

ASAP – 6 months to start

Project Control Officer - Bilingual English / French - Assignment Location

Toronto, ON– Work Hybrid