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Sales Coordinator
Sales CoordinatorDouglas Lake Equipment Inc. • Kamloops, Thompson-Nicola Regional District, CA
Sales Coordinator

Sales Coordinator

Douglas Lake Equipment Inc. • Kamloops, Thompson-Nicola Regional District, CA
8 days ago
Job type
  • Full-time
Job description

Douglas Lake Equipment / Avenue Machinery Corp. (DLE Avenue) is a leading dealership serving British Columbia and northern Alberta, specializing in farm, construction, and turf equipment. We proudly represent top-tier brands such as Kubota, New Holland, Fendt, Massey Ferguson, and Kobelco, offering comprehensive support through sales, parts, and service.

We are hiring a Sales Coordinator in our Kamloops branch! The Sales Coordinator ensures smooth day-to-day operations by managing deal paperwork, inventory tracking, internal communication, and customer documentation. The Sales Coordinator is a key link between departments and helps ensure excellent internal organization and customer experience. This role works closely with the Regional Sales Manager, Sales Admin Lead and Sales Representatives.

Key Responsibilities :

  • Coordinate and process all deal-related documentation up to the point of final sale paperwork submission.
  • Submit equipment orders, receive units into inventory, and update systems accordingly
  • Assist sales team with unit location, stock number creation, and delivery scheduling
  • Track and communicate status of equipment (new and used) for the sales team
  • Ensure all customer paperwork is completed and uploaded in a timely manner
  • Maintain accurate tracking and control of all demo units
  • Confirm trade-in units are delivered to the yard after sale completion and coordinate shop inspections

Branch Coordination :

  • Communicate with service, parts, and rental departments to ensure unit readiness
  • Coordinate PDI (new) and reconditioning (used) requests with the service department
  • Manage internal office communications related to active deals and inventory
  • Support branch-wide administrative tasks as assigned by the Sales Admin Manager
  • Provide support to the Sales Manager with assigned tasks and projects as needed

    • System & Process Compliance :

  • Ensure accurate data entry in dealership systems (e.g., IntelliDealer)
  • Adjust and reconfigure Kubota invoices as needed (e.g., combining or separating components), and accurately record all related changes in the dealership system.
  • Follow SOPs for sales process, equipment PO tracking, receiving, and inspections
  • Maintain internal sales checklists and visual process boards (where applicable)

    • Customer Interaction :

  • Assist with follow-up and post-sale communication when needed
  • Prepare paperwork for signature and ensure professional, timely communication
  • Manage telephone over rings when other departments are busy
  • Work closely with the Sales Admin Lead for process alignment and training
  • Take day-to-day direction from the RSM on local sales priorities and logistics
  • Communicate openly and proactively to resolve issues or delays

    • Other Administrative Duties :

  • Maintain and order office supplies, coffee supplies, etc
  • Manage daily credit card receipt batches, cash and cheque deposits etc.

    • Requirements :

  • Strong organizational and communication skills
  • Detail-oriented with ability to manage multiple priorities
  • Experience with sales or dealership systems preferred (e.g., IntelliDealer)
  • Positive, team-first attitude with willingness to learn and grow

    • Work Conditions :

  • Flexibility to meet workload will be required.
  • Manual dexterity required to use desktop computer and peripherals.
  • Working with internal and external customers required.

    • Why Join Us :

  • Full-time work (40 hours per week)
  • Competitive pay of $22-$27 per hour (depending on experience)
  • RRSP matching plan
  • Company events
  • Paid time off and tuition reimbursement

    • We offer a dynamic, supportive workplace with opportunities for growth. Apply now!

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    Sales Coordinator • Kamloops, Thompson-Nicola Regional District, CA