Senior Information Management Analyst

Position :

Senior Information Management Analyst

Purpose of the role :

The Senior Information Management Analyst plays a crucial role in ensuring efficient records and information management practices are developed and maintained within the firm.

In addition to efficiently carrying out day-to-day records management responsibilities related to retrieval, compliance, and maintenance for internal and external clients, this role also leads the development and maintenance of records and information management practices, procedures, policies, and systems.

Reports To :

Director, Business and Enterprise Architecture

Duties and Responsibilities :

The Senior Information Management Analyst has the responsibility to complete the following duties :

Document Management

• Serve as a subject matter expert in Matter-centric design and the iManage Work 10 DMS applications (Work 10, IRM, iManage Share, iManage Drive);
• Administer security requests in the document management system including additions, deletions, ethical wall creation and all related processes and procedures;
• Serve as the primary contact for security issues and monitoring of document management activities in the iManage database applications;
• Collaborate with IT and other teams to safeguard sensitive information;
• Provide expertise through technical support, consulting, and problem-solving with lawyers and legal support staff on document and records management use cases and requirements; and
• Assist staff with access and retrieval to documents and content available in the document management system;

Record Organization and Scanning

• Ensure records comply with relevant regulations and legal requirements;
• Oversee records stored in our offsite storage facility;
• Create and maintain procedures associated with the document management system and scanning applications including Work 10, IRM, iManage Share, iManage Drive and Kofax;
• Collaborate with legal teams to address specific record and information needs;
• Assist as required in the filing of active files onto shelving units in Central Files;
• Project management of scanning initiatives within the Firm, including the creation of processes based on best practices, resource allocation, collaboration with other departments, and oversight;
• Assist with the prototyping of new record series (i.e., minute books) that are being requested to be scanned;
• Act as a backup resource for requests of materials in the security vault and wills cabinets;
• Act as a backup resource for conflicts, limitations and confidential project monitoring;
• Assist as required with the packing and inventorying / indexing of inactive files for transfer to a commercial storage vendor;

Continuous Improvement :

• Evaluate and test client software upgrades in databases with connections with records management databases including, but not limited to, iManage;
• Actively monitor for industry trends and identify opportunities for process enhancements and efficiencies;
• Lead regular audits to maintain data accuracy; and
• Other duties and responsibilities as required.

Education & Qualifications :

• Post-secondary education in Information Management, Database Administration, or similar;
• 5+ years' experience in records management or related areas (information management, library, etc.);
• In-depth understanding of records management practices and principles;
• Technologically competent and comfortable with administering databases for records and user information;
• Experience and / or administrator knowledge of iManage's records and document management software are an asset;
• Fast and accurate typing skills; and
• Ability to safely lift 15kgs.

Required Skills & Personality Traits for Success :

• Exceptional technical expertise : Knowledgeable, experienced and skilled in records and information management fundamentals.
• Keeps abreast of industry trends and innovations, and actively translates knowledge into added value;
• Problem-solving and decision-making : Ability to identify problems, solve them, act decisively, and show good judgement;
• Collaboration : Effectively builds and conserves relationships with team and stakeholders to build bridges, reach consensus, and align toward shared objectives; and
• Ownership and Initiative : Demonstrate responsibility, accountability, and commitment to achieving goals. Takes initiative, follows through on tasks, and ensures successful outcomes.
• Assumes ownership of both successes and failures, learning from experiences to drive continuous improvement;
• Customer Orientation : Provides exceptional customer service to both internal and external clients of the Firm;
• Organization : Exceptionally effective at planning ahead, organizing, and prioritizing;
• Change agility : Adaptable; embraces the need for change and able to modify behaviour as appropriate;
• Communicates Effectively : Exceptional written and oral communication skills; ability to communicate effectively with individuals at all levels in the organization; and
• Exceptional attention to detail and accuracy : Work product is consistently thorough and free of mistakes;

Why BD&P?

The world is changing, and it’s happening faster than ever. Constant transformation, progress, setbacks, challenges. Businesses and people are adapting, but nobody can do it alone.

Maybe it’s easier for us to keep up because we’ve always been nimble and we’ve always brought creative thinking to the way we practice law.

BD&P is a full-service boutique law firm headquartered in Calgary, Canada. Our approximately 120 lawyers are bright, deeply talented legal minds who work on a broad spectrum of matters, sitting across the table from national and international firms.

BD&P is proud to maintain its independence while representing clients in a wide variety of sectors including in sectors including Energy, renewables, Agribusiness, technology and life sciences.

We like to think having a track record of supporting entrepreneurs gives us a unique approach. We are not just legal advisors, we are true partners.

We've been called unconventional and we think that makes us better partners to our clients for now- and for the future.

BD&P has an inclusive culture where their people feel motivated to bring their best to the workplace. We understand that diversity and inclusion result in better decision-making, more innovative problem-solving, and enhanced creativity.

With a culture of collegiality, the firm encourages pursuits that go beyond the office, as we know that remarkable people have passions beyond their profession.

The diverse activities pursued by the firm's partners, associates and staff bring an authentic kinetic energy to the firm.

Please note that, due to the volume of applications we receive, only successful candidates will be contacted.

Must be legally eligible to work in Canada.

Other details

• Pay Type Salary
15 days ago