Talent.com
Program Coordinator
Program CoordinatorHire Level Consulting • Toronto, ON, CA
Program Coordinator

Program Coordinator

Hire Level Consulting • Toronto, ON, CA
6 days ago
Job type
  • Full-time
Job description

Our client is a dynamic, independent not-for-profit organization that delivers high quality capacity development programming to financial supervisors and regulators, primarily in developing countries and emerging markets. They are seeking a Program Coordinator (PC) as an integral part of the client's team, a critical role to ensure they meet their programming and quality objectives and goals.

Responsibilities / Key responsibilities are to :

  • Coordinate the logistics of our client in-person blended or virtual training programs under the guidance of the current Manager, Program Coordination.
  • Understand the client's work processes and project timelines for programs at varying stages of development in accordance with program lifecycle, to achieve superior results and foster continuous improvement.
  • Support the senior management with information / data requests for KPI and other corporate documents.

Detailed breakdown of the above-mentioned responsibilities is as follows :

  • Program management 1 : Manage the work processes and project timelines for programs at varying stages of development in accordance with program lifecycle.
  • Ensure that key deadlines are met, in conjunction with the program directors; manage tasks and communicate timelines.
  • Ensure that all parties (partners, program leaders, program directors, participants, internal staff) have timely and accurate program information.
  • Collect and update internal databases with all participant, partner and program leader information.
  • Oversee registration and vet participants for each program, ensuring compliance with the client's policies.
  • Work with Communications Coordinator to develop promotional strategies for regional and international programs, coordinating with team on e-blasts and appropriate registration numbers.
  • Maintain information on partner relationships, drafting MOUs and partnership agreements, ensuring compliance with any internal or external requirements.
  • Consider the nature of the program and work with the program director to tailor the delivery method most appropriate for the program objectives.
  • Material Preparation and Evaluation :

  • Prepare final program materials for above programs, in conjunction with client's policies.
  • Organize incoming new program materials from the program leaders.
  • Review, edit, and format all materials.
  • Ensure that participants, partners and program leaders receive all pre-reading and course material at appropriate times.
  • Input program evaluations and prepare evaluation reports.
  • Develop tools that support program delivery through client's programs, the learning management system.
  • Ensure that a complete record of program material is filed in the appropriate program folders.
  • Travel Coordination :

  • Plan and book travel itineraries for each program.
  • Manage flight bookings for program directors and leaders, ensuring compliance with program budget and client's travel policy, consulting with finance where appropriate.
  • Coordinate accommodation and local transportation for each program
  • Research visa requirements for each country, and prepare visa applications where appropriate.
  • Programs are delivered in the time zones of the Partner.
  • Supporting the program director in arranging the delivery mechanisms, including video conferencing, interpretation and technical facilitation services. This may include participating on-line in off-hour or weekends, depending on the program time zone.
  • Finances and Budget :

  • Coordinate contracts and invoices for each program in partnership with the finance department.
  • Draft and finalize various internal program documents for program leaders and partners (i.e., letters of agreement, partnership agreements etc.), in conjunction with the program director.
  • Process and review, and prepare (where appropriate) incoming invoices, expense claims and per diems for program directors and program leaders
  • Initiate and review outgoing partner invoices, ensuring compliance with agreement requirements.
  • Prepare and maintain individual program budgets alongside the finance team and regularly update program forecast.
  • Develop, prepare and improve various template program documents, including maintaining folder libraries.
  • Event Management :

  • Annually manage all logistics for a Canadian based international program.
  • Secure appropriate venues and manage vendors, food and A / V orders
  • Manage registration and participant logistics.
  • Act as on-site coordinator for one week-long event, this may include supporting weekend event.
  • Skills and Requirements :

  • Bachelors’ degree with a minimum two (2) years relevant work experience.
  • Familiar with project management principles and practices .
  • Demonstrates strong self-management skills and is a life-long learner.
  • Excellent knowledge of Microsoft Word, Excel, PowerPoint and Access, internet and various video conference platforms.
  • Effective time-management skills with the ability to multi-task and manage multiple time-sensitive priorities.
  • Organized and efficient in carrying out a wide range of administrative tasks.
  • Self-starter, able to work with a high degree of initiative and highly resilient.
  • Consistently produce high quality work, that is often detailed and needs to be accurate
  • Excellent writing and verbal communication skills.
  • Ability to work independently.
  • Ability to analyze and problem solve.
  • Team oriented with strong interpersonal skills and ability to work with individuals from a range of backgrounds.
  • Adaptable and flexible to meet changing deadlines.
  • Always willing to work with and support the entire team.
  • Other :

  • The client delivers programming in emerging markets and developing countries.
  • Flexibility and adaptability are required to meet commitments across multiple time zones.
  • Overtime and weekend work will be required during peak periods.
  • #J-18808-Ljbffr

    Create a job alert for this search

    Program Coordinator • Toronto, ON, CA

    Similar jobs
    Client Programming Coordinator

    Client Programming Coordinator

    Homes First • Toronto, ON, Canada
    Part-time +1
    Client Programming Coordinator.Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing option...Show more
    Last updated: 11 days ago • Promoted
    Program Manager

    Program Manager

    Canadian Race Relations Foundation • Toronto, ON, Canada
    Full-time
    JOB DESCRIPTION | Program Manager.The Canadian Race Relations Foundation.The Canadian Race Relations Foundation (CRRF) was created in 1996 to reaffirm the principles of justice and equality for all...Show more
    Last updated: 7 days ago • Promoted
    Program Manager

    Program Manager

    Bally's Interactive • Toronto
    Full-time
    Ignite Your Career Where Innovation Leads the Way!.Bally’s Interactive is redefining the future of entertainment by powering one of the world’s most dynamic entertainment ecosystems.We believe the ...Show more
    Last updated: 30+ days ago • Promoted
    Coordinator, Donor Services

    Coordinator, Donor Services

    OCAD University • Toronto
    Full-time +2
    OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the...Show more
    Last updated: 13 days ago • Promoted
    Brain Health Program & Research Coordinator

    Brain Health Program & Research Coordinator

    CSEP • Toronto
    Full-time
    A nonprofit healthcare organization in Toronto is seeking a Health and Wellness Coordinator to assist in research and program development aimed at enhancing brain health for older adults.The ideal ...Show more
    Last updated: 13 days ago • Promoted
    Program Manager

    Program Manager

    Gamesys US LLC • Toronto
    Full-time
    Ignite Your Career Where Innovation Leads the Way!.Bally’s Interactive is redefining the future of entertainment by powering one of the world’s most dynamic entertainment ecosystems.We believe the ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Coordinator – Academic & Clinical Ops

    Administrative Coordinator – Academic & Clinical Ops

    The Hospital for Sick Children • Toronto
    Full-time
    A leading pediatric healthcare center in Toronto is seeking an Administrative Coordinator to provide advanced administrative support to clinicians and manage a variety of operational tasks.This ful...Show more
    Last updated: 9 days ago • Promoted
    Program Director, Redevelopment

    Program Director, Redevelopment

    Baycrest • Toronto
    Full-time +1
    Program Director, Redevelopment.The Redevelopment Team is responsible for the planning and delivery of capital and other redevelopment projects across the Baycrest campus including Baycrest Hospita...Show more
    Last updated: 30+ days ago • Promoted
    Care Coordinator : Forensic Assessment & Triage

    Care Coordinator : Forensic Assessment & Triage

    Ocean State Job Lot • Toronto
    Full-time
    A healthcare institution in Toronto is seeking a full-time Program Assistant to work within a diverse team in the Forensic Assessment and Treatment Unit. Responsibilities include providing direct pa...Show more
    Last updated: 14 days ago • Promoted
    Project Coordinator, Digital Services

    Project Coordinator, Digital Services

    Scarborough Health Network • Toronto
    Full-time +1
    Project Coordinator, Digital Services.Job Number : JR104609 | Job Title : Project Coordinator, Digital Services | Location : Centenary Site | Category : Professional Hospital | Employment Type : Permane...Show more
    Last updated: 13 days ago • Promoted
    Hybrid Carrier Partnerships & Programs Coordinator

    Hybrid Carrier Partnerships & Programs Coordinator

    HUB International • Toronto
    Full-time
    A major insurance broker in Toronto is seeking a Coordinator for Carrier Strategies.This full-time, hybrid role requires strong organizational and communication skills, as well as proficiency in MS...Show more
    Last updated: 13 days ago • Promoted
    Coordinator, Community Giving - Foundation - Regular full-time - 2025-15452 (2025-15452)

    Coordinator, Community Giving - Foundation - Regular full-time - 2025-15452 (2025-15452)

    Sunnybrook • Toronto
    Full-time
    Coordinator, Community Giving – Foundation.Join to apply for the Coordinator, Community Giving role at Sunnybrook.Executive Director, Community Giving. Bayview Ave, North York, ON M4N 3M5 (K-Wing).S...Show more
    Last updated: 7 days ago • Promoted
    Program Lead, Governance

    Program Lead, Governance

    Google Inc. • Toronto
    Full-time
    Bachelor's degree or equivalent practical experience.Experience organizing data and applying business context to improve processes or operations. Experience in data governance principles and practic...Show more
    Last updated: 14 days ago • Promoted
    Coordinator, Project

    Coordinator, Project

    Aecon Concessions • Toronto
    Full-time
    It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. To do so would be contrary to our business ...Show more
    Last updated: 9 days ago • Promoted
    Care Team Scheduling Coordinator (Permanent Part-Time)

    Care Team Scheduling Coordinator (Permanent Part-Time)

    VHA Home HealthCare • Toronto
    Part-time +1
    VHA Home HealthCare (VHA) is one of the largest not‑for‑profit home‑care providers in Ontario.Our team of close to 3,000 dedicated professionals shares a passion for helping people live independent...Show more
    Last updated: 13 days ago • Promoted
    Resident Wellness & Programs Coordinator (Full-Time)

    Resident Wellness & Programs Coordinator (Full-Time)

    Amica Senior Lifestyles • Toronto
    Full-time
    A senior living service provider in Toronto is seeking a Resident Services Coordinator to enhance residents' lives by leading tailored programs and managing care partners.This full-time role requir...Show more
    Last updated: 13 days ago • Promoted
    Events & Program Coordinator | Electro Federation Canada (EFC)

    Events & Program Coordinator | Electro Federation Canada (EFC)

    Electrical & Automation Industry Careers • Toronto, ON, Canada
    Full-time +1
    Electro-Federation Canada (EFC) is seeking a Full-Time Permanent Events & Program Coordinator in Etobicoke, ON.Due to the nature of off-site event locations, access to a vehicle and a valid G.S...Show more
    Last updated: 3 days ago • Promoted
    Senior Project Coordinator - Health

    Senior Project Coordinator - Health

    Bevertec • Toronto
    Full-time
    Project Management Assistant / Project Coordinator.Toronto, Ontario, Canada CA$70,000.Information Technology and Project Management. Qualifications and Responsibilities.Experience supporting onboard...Show more
    Last updated: 13 days ago • Promoted