Marketing and Communications Coordinator

Marketing and Communications Coordinator

One Year Contract

The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We're actively searching for a passionate and skilled Marketing and Communications Coordinator to step into a brand-new role, pivotal to our Junior School's vibrant brand. We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.

JOB PURPOSE

We are seeking an energetic and creative Marketing & Communications Coordinator to join our Marketing & Communications team. Embedded in our vibrant Junior School, this newly created role is responsible for collaborating with faculty, administrators, and the Marketing & Communications team to ensure consistent messaging across platforms, enhance parent engagement through high-quality content, and streamline communication processes to support clarity, reliability, and alignment with the school’s brand standards.

The position requires a creative, detail-oriented, and highly organized approach, with a strong understanding of modern communication strategies and technologies. This is a unique opportunity for a skilled communicator who thrives in collaborative environments, has a passion for education, and brings strong organizational and content creation capabilities.

Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.

KEY RESPONSIBILITIES

• Support faculty in adopting standardized communication practices (e.g. welcome emails, Monday updates)

• Support and maintain daily and weekly communication vehicles, including Monday Memos, newsletters, and urgent updates

• Curate, format, and distribute classroom-level and school-wide information in partnership with teachers, administrators, and office staff

• Coordinate with relevant teams to ensure clear communication about events, field trips, deadlines and changes to schedules or routines

• Serve as the final reviewer for outgoing communications, checking for clarity, accuracy, and alignment with school tone and branding

• Capture and curate high-quality photos, videos, and written content that reflect day-to-day life in the Junior School

• Work closely with faculty and staff to collect and organize content for Seesaw, email newsletters and digital platforms

• Maintain a digital archive of media assets to support storytelling, school events, and future communications

• Be visibly present in the Junior School to observe routines, anticipate communication needs and support staff with messaging

• Attend assemblies, field trips, and special events to stay informed and create meaningful, accurate updates for families

• Help personalize communications to reflect the lived experiences of students across different grade levels

• Monitor and audit information across calendars, The Flash, Seesaw, email and websites to ensure consistency and accuracy

• Collaborate with the Marketing & Communications team and IT to maintain effective communication tools and templates

• Help create and maintain for families a centralized platform and opt-in communication channel such as WhatsApp

• Assist in writing, editing, and proofreading engaging content for various platforms, including website news, blog posts, newsletters, social media, and marketing materials

• Assist in developing and scheduling content for the school's social media channels (e.g., Facebook, Instagram, LinkedIn)

• Identify opportunities to streamline parent-facing communications and improve clarity across all touchpoints

• Ensure all communications adhere to the school's brand guidelines, tone and messaging

• Other job duties as assigned

QUALIFICATIONS AND SKILLS

• Post-secondary education in Communications, Marketing, or a related field

• 1–3 years of relevant professional experience; experience within school environments is considered a strong asset

• Strong digital communication and content creation skills, with familiarity in platforms such as Seesaw, Google Workspace, Squarespace, Canva, Hootsuite and basic content management systems (CMS)

• Excellent written, verbal, and interpersonal communication skills

• Experience with photography is a strong asset

• Experience with videography is an asset

• Highly organized, with strong time management skills and the ability to manage multiple priorities in a fast-paced, dynamic environment

• Demonstrated ability to work independently and take initiative while maintaining close collaboration with colleagues

• Possess a keen attention to detail

• Ability to bring fresh, creative ideas to projects and to the team

• Proactive, people-oriented, and adaptable, with strong judgment and the ability to build positive relationships across multiple stakeholder groups

• Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture

• Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions

EMPLOYEE COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies:

Core Competencies

• Flexibility & Adaptability

• Breadth of Contribution

• Relationship Focused

• Service Orientation

• Communication & Collaboration

• Inclusivity

• Integrity & Trust

Administrative Competencies:

• Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

• The York School Campus, Toronto

• Occasional early morning, evening, or weekend work may be required

WHAT WE OFFER

Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.