Talent.com
In-Common Laboratories (ICL)
Front Office & Facilities CoordinatorIn-Common Laboratories (ICL) • Toronto, ON, Canada
Front Office & Facilities Coordinator

Front Office & Facilities Coordinator

In-Common Laboratories (ICL) • Toronto, ON, Canada
30+ days ago
Job type
  • Full-time
  • Temporary
Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from In-Common Laboratories (ICL)

  • Reports to: HR Director
  • Contract Type: Fixed-Term One-Year Contract (with likely extension/renewal based on business needs and performance)
  • Hours: Full-Time during normal business hours
  • Work Environment: Inclusive, innovative, and growth-oriented culture at the forefront of laboratory referral testing.
  • Operational Focus: Front Desk Reception, Facilities Support and Office Administration, Patient Coordination

OVERVIEW

In-Common Laboratories (ICL) is seeking an efficient and highly organized Front Office & Facilities Coordinator to join our team. In this vital role, you will ensure the smooth daily operation of front desk reception, patient coordination, and facilities administration.

This is a dynamic, fast-paced role ideal for someone who enjoys variety, thrives on multitasking, and takes pride in creating a welcoming and well-functioning office environment.

WHY JOIN US?

Competitive salary and benefits

Opportunity to join the company’s private pension plan

Opportunity to make a difference

Collaborative and innovative culture

Supportive team culture that values your contributions

KEY RESPONSIBILITIES

  • Manage the phlebotomy appointment schedule via the online booking system.
  • Verify client information and respond to patient questions and inquiries
  • Process custom requisitions, including preparing forms and documentation.
  • Handle patient payments and issue receipts.
  • Respond to client inquiries and assist with client account set-up.
  • Greet and assist visitors in a courteous and professional manner.
  • Provide general assistance to visitors.
  • Maintain the visitor log and issue visitor badges.

Facilities & Office Support

  • Receive deliveries (non-hazardous) and give couriers instructions.
  • Distribute mail and handle internal sample drop-offs.
  • Coordinate janitorial services to maintain cleanliness.
  • Coordinate with facilities team re: daily facilities-related inquiries, complaints, or requests.
  • Coordinate shredding service visits as per the schedule.
  • Order organizational supplies, monitor and restock as needed.
  • Organize and store materials, assist with conference bookings and ordering of branded assets.
  • Support space and storage organization within the office.
  • Keep communal areas and lunchroom cupboards orderly, well-stocked and well-organized.

Administrative Support

  • Liaise with vendors and third-party service providers.
  • Provide administrative support to department leads and team members.
  • Organize and maintain custom requisitions in line with Quality Management System requirements.
  • Upload and manage contracts in the contract management system.
  • Oversee annual laboratory license renewals.
  • Support senior leadership with calendar management, meeting coordination, note-taking, and summary preparation.
  • Assist in organizing company events, including logistics and food orders.

QUALIFICATIONS

  • High school diploma or equivalent (additional admin/secretarial training is a plus).
  • Proven experience in an administrative assistant, or office support role.
  • Strong multitasking, time management, and organizational skills.
  • Detail-oriented and methodical with a proactive mindset.
  • Excellent verbal and written communication skills.

Toronto, Ontario, Canada CA$79,000.00-CA$85,000.00 3 weeks ago

Toronto, Ontario, Canada $75,000.00-$85,000.00 2 weeks ago

#J-18808-Ljbffr

Create a job alert for this search

Front Office & Facilities Coordinator • Toronto, ON, Canada

Similar jobs

Facilities & Office Operations Coordinator

Options Consulting SolutionsToronto, ON, CA
Full-time

A leading consulting firm in Toronto is seeking a Corporate Office Coordinator to manage day-to-day facilities operations.You will ensure smooth office functioning by coordinating with vendors, ove... Show more

 • Promoted

Change Conference Office Coordinator

Youth for Christ CanadaToronto, ON, CA
Part-time +1

Change Conference Office Coordinator.Permanent Part-time (20 hours/week).Youth for Christ Canada exists to see "every young person living fully in Christ.At Change Conference, an ministry of YFC Ca... Show more

 • Promoted

Remote Overnight Facilities Coordinator (Part-Time)

FreshcoToronto, ON, CA
Remote
Part-time

A leading facilities maintenance company is seeking a part-time After Hours Facilities Maintenance Coordinator to manage work orders and dispatch technicians across North America.Ideal candidates w... Show more

 • Promoted

Operations Coordinator

LUG Sports GroupToronto, ON, CA
Full-time

It’s a simple statement that means so much to thousands of LUG Athletes playing in our recreational sports leagues across North America.LUG started as a way for young adults to keep playing the spo... Show more

 • Promoted

On‑Site Event Coordinator & Logistics Lead

Element Event SolutionsToronto, ON, CA
Full-time

A premier event services provider in Toronto is looking for an Event Coordinator to support the planning and execution of events.This role requires strong organizational skills, on-site leadership,... Show more

 • Promoted

Front Desk & Office Coordinator

AptitudeToronto, ON, CA
Full-time

A professional services firm in Toronto is seeking a Front Desk Administrator to serve as the first point of contact for clients and visitors.The role entails managing front-desk activities, includ... Show more

 • Promoted

Workforce Optimization Coordinator at Metlifecare

MetlifecareNewmarket, ON, CA
Full-time

Take your rostering skills to the next level with Metlifecare as a Workforce Optimization Coordinator.This role involves critical planning to ensure high-quality care and operational efficiency.You... Show more

 • Promoted

Sales & Executive Support Coordinator

Frontier Dental CAMarkham, York Region, CA
Full-time +1

Sales & Executive Support Coordinator.Continue with Google Continue with Google.Sales & Executive Support Coordinator.You’ll be the go-to support for two important teams: our Sales Representatives ... Show more

 • Promoted

Front Office Associate - Richmond Hill Family & Cosmetic Dentistry

SgadentalRichmond Hill, York Region, CA
Full-time

Front Office Associate - Richmond Hill Family & Cosmetic DentistryApplylocations: Richmond Hill Family & Cosmetic Dentistrytime type: Full timeposted on: Posted Todayjob requisition id: JR1... Show more

 • Promoted

Dynamic Office Coordinator for Efficient Operations Support

Toronto Film SchoolToronto, ON, CA
Full-time

Be the heartbeat of a thriving office as an operations coordinator.Ensure smooth day-to-day activities by managing administrative tasks, vendor relationships, and office functionality in a fast-pac... Show more

 • Promoted

Shop-at-Home Office Coordinator (Design & Service)

Linen ChestToronto, ON, CA
Remote
Full-time

A leading home decor retailer is seeking an Office Coordinator in Toronto to support their custom window treatments department.This role involves processing orders, collaborating with design and in... Show more

 • Promoted

Facilities Supervisor

Yorkville UniversityToronto, ON, CA
Full-time

We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career.Change begins with the small decisions we make, each day, to support each other and s... Show more

 • Promoted

Onsite Toronto Office & Events Coordinator

Schultz Frost LLPToronto, ON, CA
Full-time

A law firm in downtown Toronto is looking for a reliable and organized Office Coordinator to join their team full-time.The candidate will manage office tasks, coordinate events, and ensure smooth o... Show more

 • Promoted

Front Office & Facilities Coordinator — Pension Plan

In-Common Laboratories (ICL)Toronto, Ontario, Canada
Full-time

A prominent laboratory service provider in Toronto is looking for a Front Office & Facilities Coordinator.In this role, you will manage reception activities, coordinate patient appointments, and pr... Show more

 • Promoted

Facilities Maintenance Site Superintendent – Travel Role

ATCO FrontecToronto, ON, CA
Full-time

A leading facilities management company in Inuvik is seeking a Site Superintendent to oversee performance-based facilities maintenance services.Responsibilities include managing operations, oversee... Show more

 • Promoted

Umicore Sales and Refining Coordinator

UmicoreMarkham, ON, CA
Full-time

Elevate customer experience as a Sales and Refining Coordinator at Umicore.Focus on refining lot management and client communication within a global materials and technology leader.This role involv... Show more

 • Promoted

Facilities & Maintenance Coordinator — On-Site & Growth

FitzroviaToronto, Ontario, Canada
Full-time

A reputable real estate firm in Toronto is seeking a Coordinator, Facilities Management to join their team.The ideal candidate will provide key administrative and coordination support across facili... Show more

 • Promoted

Facility Services Coordinator

TDS PersonnelMarkham, York region, Canada
Full-time

Our client is currently seeking a Property and Facility Services Coordinator for their Markham office.The coordinator is responsible for managing the day-to-day activities to support clients, prope... Show more

 • Promoted

Care Coordinator (Future Vacancies - Office, Hospital & Community)

UNAVAILABLENewmarket, ON, CA
Full-time

Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), or speech language pathologist seeking a rewarding career that cares for others, in a professi... Show more

 • Promoted

Finance & Admin Coordinator — Bookkeeping & HR Support

NOIC AcademyMarkham, York Region, CA
Full-time

An educational institution in York Region is seeking a Bookkeeper and Admin Assistant responsible for managing day-to-day financial activities and supporting office operations.The role includes per... Show more