Office Coordinator

Ontario Wholesale Energy (OWE)is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions Canadian Water Savings and Canadian Energy Savings Corp. we deliver innovative cost-effective energy and water conservation solutions to over 44000 businesses. With over 65 years of combined industry experience were not just shaping the future of utility management were leading it.

Were growing and were looking for an exceptional Office Coordinator to support our office and help streamline business operations with poise professionalism and precision.

About the Role

Youre not just managing a front desk youre shaping first impressions and keeping our workplace running smoothly. As a central member of our administrative team youll foster a warm and welcoming environment support daily operations and contribute to a culture of excellence across the company.

What We Offer

• Competitive base salary
• Health benefits starting after 90 days
• Generous vacation policy paid time off over the holidays
• Employee Assistance Program for wellness and mental health support
• Access to ONIT ONE Training develop your professional skills on our dime
• Discounted gym membership to keep you energized

What Youll Do

• Create a friendly and professional atmosphere as the first point of contact for guests vendors and team members while maintaining a clean organized reception area and kitchen (restock supplies run dishwasher daily)
• Answer and direct incoming calls with clarity and professionalism. Coordinate incoming and outgoing mail/courier services (Canada Post FedEx Purolator etc.) and help maintain accurate visitor logs and building access records
• Manage office supplies: ordering tracking inventory and keeping essentials stocked
• Support company initiatives and boost team morale by maintaining an efficient and engaging workplace
• Collaborate with the Executive Administrative Department on projects and special tasks
• Continuously improve internal office processes standards and policies
• Step in to support wherever needed youre a team player at heart

What You Bring

• 5 years of experience in office administration reception or similar roles
• A post-secondary diploma or certificate in Business Administration or a related field (preferred)
• Exceptional interpersonal and communication skills you love working with people
• Proficiency in Microsoft Office Suite (Word Outlook Excel)
• Reliable organized and detail-oriented with a proven track record of accountability
• Friendly approachable and professional in every interaction
• Able to juggle multiple priorities while staying calm and composed
• Comfortable working independently and as part of a collaborative team
• Eagerness to learn and grow and adapt quickly to new systems and workflows
• Bonus: First Aid Certification is an asset

At ONIT we are dedicated to fostering diversity equity and inclusion believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds perspectives and life experiences to join us in addressing the worlds toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability whether visible or not please reach out to us atand we will gladly assist you