Business Assistant

DUTIES

& RESPONSIBILITIES

• Provides technical business and operational support for the following areas :  textbooks (physical and ebooks), non-text supplies, merchandise, receiving / distribution, pay-per-print account support, and oversees Prism Core maintenance and IT issues.
• Codes all invoices for Wolfie’s Campus Store and Open Learning and reconciles month end processes, year-end processes and P-card transactions.
• Establishes and maintains reporting systems to analyze and forecast net sales, cost of goods sold, gross margins, turnover, and inventory levels.
• Coordinates accounts payable and accounts receivable functions which includes :  reconciling and maintaining cash floats, providing advice on complex cash transactions, establishing, setting up, and updating accounts receivables for students, staff and faculty.
• Responds to vendor, client and internal accounting requests, resolves accounting discrepancies, and provides reports to the Finance Department.
• Performs store opening and closing procedures, month end reporting, and yearly inventory reporting.
• Coordinates the yearly inventory process.
• Monitors and manages the students’ pay-per-print email account, supply monitoring software, and PaperCut.
• Orders copy paper for campus fleet and student printers.
• Acts as Ancillary Services Cashier.

REPORTS TO

Manager, Ancillary Retail Services

QUALIFICATIONS

EDUCATION :

EXPERIENCE :

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

WORKING CONDITIONS

General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.