Project Coordinator, Airport Development & O&MAecon • Toronto, ON, CA

Project Coordinator, Airport Development & O&M

Aecon • Toronto, ON, CA

30+ days ago

Job type

Full-time

Job description

What is the Opportunity?

We are seeking a motivated and detail-oriented Project Coordinator to support the execution, coordination, and ongoing management of complex projects within a P3 (Public-Private Partnership) concessions framework, with a focus on airport development and operations & maintenance (O&M). This role will provide critical support to the P3 concessions operations, maintenance and technical team, ensuring the timely flow of information, maintaining project documentation, and assisting with stakeholder engagement across internal teams, private partners, government agencies, and airport authorities.

What You'll Do Here :

Project Coordination & Support

Assist in the coordination of design, construction, and operations-related activities across multiple P3 airport projects.
Support the tracking and reporting of project schedules, deliverables, milestones, and financials.
Coordinate and prepare internal and external reports and presentations.
Maintain comprehensive project documentation including logs, correspondence, and meeting minutes.

Stakeholder Management

Facilitate communication and alignment among stakeholders, including airport authorities, private partners, regulators, consultants, and internal departments.

Support the management of concession agreements, project compliance obligations, and operational performance indicators.

Prepare briefing notes, presentation materials, and meeting agendas for senior leadership and partners.

Operations & Maintenance (O&M) Support

Track O&M deliverables and obligations per project agreements.

Coordinate reviews of operations and maintenance plans, schedules, and performance data.

Support the review of design drawings and deliverables from an operations and maintenance perspective.

Support the development of operations, maintenance and lifecycle cost models and budgets.

Monitor asset handover processes, lifecycle maintenance schedules, and warranty tracking.

Financial & Contract Administration

Support the administration of contracts, change orders, and payment applications.

Coordinate cost tracking and budget updates with finance and project controls teams.

Assist with invoice review and ensure documentation aligns with contractual and funding requirements.

What You Bring to the Team :

Post-secondary education in engineering, construction management or a related field.

2–5 years of relevant experience, preferably in infrastructure development, airports, or P3 environments.

Experience supporting large-scale capital projects or complex O&M contracts is an asset.

Familiarity with project agreements, project finance, and public-private partnership models preferred.

Excellent communication, organization, and time management skills.

Strong proficiency in MS Office (Excel, PowerPoint, Word); experience with project management software (e.g., MS Project, Primavera) is an asset.

Highly organized and detail-oriented.

Collaborative and professional communicator.

Proactive problem solver with the ability to adapt in a fast-paced environment.

Interest in long-term infrastructure development and airport operations.

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Project Coordinator Airport Development OM • Toronto, ON, CA

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