Property Administrator

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About QuadReal Property Group

QuadReal Property Group is a global real‑estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are 94 billion dollars. From its foundation in Canada as a full‑service real‑estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal : Excellence lives here.

www.quadreal.com

Responsibilities

• Accounts payable – code, verify and input invoices to ensure they are processed in a timely manner.
• Investigate overdue balances diligently. Maintain billing system.
• Prepare and distribute all tenant chargeback invoices (pertaining to vendor charges and QR Connect).
• Administer lease‑related payments (i.e. tenant allowances, etc.).
• Prepare and reconcile monthly Visa transaction statements / expenses.
• Accounts receivable – reporting, support, and bank deposits.
• Analyze and act on monthly aged receivables report.
• Prepare and provide tenant history / statements of account and ensure accuracy of posted rental charges and payment receipts.
• Maintain, update and provide tenant security deposit balance reports.
• Assist Property Manager and Assistant Property Manager annually to verify year‑end Tenant Realty Tax and CAM information for year‑end adjustments.
• Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
• Actively pursue any outstanding amounts in regard to tenant rents and respond to tenant’s inquiries.
• Assist in preparation of various monthly, quarterly, and annual reports for Property Manager and Assistant Property Manager and assist in annual budgeting process.
• Prepare Lease Review Checklists and ensure the accuracy of information.
• Liaison with lease administrators and distribute annual rental notices as well as year‑end adjustment notices to ensure that terms of the lease agreement are met.
• Assist with preparation of annual budgets and reforecasts for each building.
• Collection of tenant insurance certificates ensuring compliance to policies and lease requirements are adhered to. Ensure records are accurate, up to date at all times.
• Assist with tenant’s events.
• Prepare and distribute tenant’s correspondences, such as letters and memos.
• Assist in resolving tenant’s daily issues / complaints.
• Maintain tenant lists / files.
• Embrace and pro‑actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as assigned from time to time.

Experience & Qualifications

This job posting is for an existing vacancy.

The expected annualized base salary range for this role is $60,000 - $65,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance‑based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100 % with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters : QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following : Job posting #, your name and your preferred method of contact.

Seniority level

Entry level

Employment type

Full‑time

Job function

Sales and Management

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