Document Specialist (Remote)

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a Document Specialist to join our team in our Montreal , Vancouver , Calgary , Quebec City or Toronto offices. The successful candidate must have a minimum of 2 years of experience in document management and will be responsible for providing firm-wide document support, such as creating and formatting documents, as well as correcting spelling and grammar errors. This position is to fill an existing vacancy.

Shift (remote) : Tuesday to Saturday, 12 : 00 am - 8 : 00 am ET

Salary Range (Toronto Only) : $58,000 - $78,000 annually

The offered salary may vary based on the candidate’s job‑specific knowledge, skills, and experience.

As a Document Specialist, you will be :

• Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross‑referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
• Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense / clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
• Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
• Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
• Applying word processing expertise to be able to work on complex legal and other documents.
• Proactively managing workload fluctuations while working with minimal supervision and direction.
• Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
• Offering assistance to other members of the team, including mentorship when required.
• As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
• Providing Firm‑wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
• Documenting, logging, tracking and responding to calls, emails, voicemail and drop‑bys for document support in a timely manner.
• Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
• Reviewing support issues / procedures and recommending solutions with respect to document production and document production support when applicable.
• Other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile :

As a member of the McCarthy team, you will have access to :

How to Apply :

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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