Program Assistant, CEP

Join us in building a world of possibility! Holland Bloorview Kids Rehabilitation Hospital is Canadas largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto and we serve over 9000 families annually.

Our vision is to support the most meaningful and healthy futures for all children youth and families. Providing both inpatient and outpatient programs and services Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview has won numerous awards including Greater Torontos Top Employers Canadas Top Employers for Young People and Canadas Most Admired Corporate Cultures. We offer an inspiring inclusive innovative and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

The Position :

The Centralized Equipment Pool (CEP) Program Assistant position provides support to the Director Manager and the rest of the CEP team. CEP is operated by Holland Bloorview and is located at 57 Colville Rd Toronto ON. CEP supports 27 Augmentative and Alternative Communication (AAC) clinics across Ontario providing communication equipment to clients.

Key Responsibilities

• Oversees the reception and handles phone inquiries (general client payments etc.)
• Handles the receipt opening and distribution of mail and faxes
• Completes bi-weekly payroll through the Meditech system and responds to payroll inquiries and requests
• Adds new clients into the 4D information system when needed
• Receives charges and records payments
• Checks the general information and electronic requisition email addresses daily
• Oversees month-end mailing including folding and stuffing mailouts
• Supports collections (accounts receivable) of lease and sales clients and assists the Lease Coordinator and Purchasing Agent on some of their duties when needed
• Prepares meeting agendas and meeting minutes
• Oversees and regularly updates the AAC clinic staff list and the Clinic Mandate list
• Submits electronic claims and invoices to ADP (lease and purchase) and provides necessary follow-up with the clinic when required
• Provides vacation coverage for Leasing Coordinator and Purchasing Agent when needed
• Assists the education team with the organization and running of workshops
• Oversees education course registrations payments working closely Finance team
• Checks completeness of Individual Authorizer (IA) applicants
• Sends course completion letters / certificates to clinicians as directed by the Educationvteam
• Files client documents and other duties as assigned

Qualifications

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full Time

Experience : years

Vacancy : 1