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Emonics LLCToronto, Ontario, CanadaRFP - Event Planner
Women in Communications & TechnologyToronto, ON, Canada- Full-time
Request for Proposal (RFP) for Event Planning Services
WCT Annual Leadership Excellence Awards Gala – April 24, 2025
Note : only applicants that email an RFP to [email protected] will be shortlisted. Please see requirements at the bottom of this posting.
Organization Overview :
Women in Communications and Technology (WCT) is Canada’s leading organization focused on advancing women in digitally driven workplaces. For over 30 years, WCT has empowered women through mentorship, skills development, and leadership opportunities, while helping organizations build more inclusive, gender-diverse workforces.
The WCT Awards Gala is a prestigious event that celebrates outstanding women and organizations advancing gender diversity in the workplace. It is attended by industry leaders, award nominees, corporate sponsors, VIPs, and other key stakeholders.
WCT seeks an experienced event planner based in the Greater Toronto Area to manage the final coordination and execution of the WCT Annual Awards Gala. While the planner will work primarily remotely, they will be expected to attend key in-person meetings and manage event day logistics on-site in Toronto.
Event Overview :
- Event Name : WCT Annual Awards Gala
- Date : Thursday, April 24, 2025
- Time : 5 : 00 PM - 10 : 00 PM
- Location : Downtown Toronto (Venue secured)
- Expected Attendance : 250 people
- Audience : Industry leaders, award nominees, corporate sponsors, VIPs, WCT members, and other stakeholders.
Scope of Work :
The WCT team has run the Gala in-house for over a decade. The team has a clear project plan and many of the typical event management tasks will be handled by our team including venue coordination, AV and design, development of the program, scriptwriting, marketing and sales.
WCT is seeking to free up capacity for its internal team by finding an event planner that can oversee the event-day logistics as well as key preparation leading up to the event, particularly stakeholder management.
Please note : WCT uses Asana and will expect the Event Planner to collaborate with the team with this easy-to-use tool. WCT will provide training if necessary.
Key Responsibilities :
1 - Pre-Event Coordination (Starting February 1, 2025) :
2 - Week Before the Event :
3 - Event Day (April 24, 2025) :
4 - Post-Event Activities :
Proposal Requirements :
Note : WCT does not expect any unpaid work during the RFP process, and we value your time in preparing this proposal – as such, please limit any customized information to a half page maximum – a simple word document or information in an email is sufficient.
Please submit a proposal including the following :
1 - WCT-Specific Information (half page max) :
2 - CV or Event Planner Brochure :
Evaluation Criteria :
Proposals will be evaluated based on :
Please submit your proposal by Monday , January 6, 2025 via email to [email protected] with the subject line : “RFP – Event Planner for Gala”
We look forward to receiving your proposal and working together to make the WCT Leadership Excellence Awards Gala a memorable and successful event.