Senior Payroll Administrator

Competition Number : 26 / 30

Posting Scope : Internal / External

Posted Date : February 3, 2026

Closing Date : February 17, 2026, 4 : 30 PM PST

Department : Finance

Posting Type : Continuous (Regular Full-Time)

Work schedule : Monday to Friday (35 hour work week)

Salary : $50.45 per hour, Pay Grade 15

Job Code : 4227

Employee Group : This is a CUPE Local 50 position

Number of Vacancies : 1

WORK FROM HOME

The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.

FLEX

The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.

POSITION FUNCTION

Reporting to the Manager of Payroll and Benefits, the Senior Payroll Administrator is responsible for the City’s biweekly payroll process, and general supervision of the day-to-day operations of the Payroll section. This role assists in developing and enhancing payroll policies and processes, as well as optimizing the use of technology to pave the way for the future of the organization’s compensation and benefits administration, while delivering an exceptional employee experience.

KEY DUTIES

• Coordinate, assign, review and participate in the technical work of the Payroll Administrators within the Payroll section.
• Plan and assign tasks to optimize efficient workflows that delivers accurate and timely biweekly payrolls and to ensure the City’s payroll is in compliance with tax regulation, collective agreements, employment standards, corporate policies and other applicable acts and regulations.
• Review and approve adjustments and corrections, ensuring all changes are documented appropriately.
• Coordinate processes related to WorkSafeBC and related tasks.
• Oversee benefits administration, including the review and approval of third-party remittances, payroll-related account reconciliations, filing and submission of regulatory and statutory payroll reports to governing bodies and agencies.
• Assist with and review in the preparation of working documents related to payroll accounts for year-end audit and the production of payroll year-end activities, such as T4’s and other statutory reporting and reconciliation, including Municipal Pension Plan, WorkSafeBC, and other government required statistical information.
• Provide accurate, clear, and consistent advice, guidance, and direction to staff and departments on appropriate application of payroll-related transactions. Consult with the Manager of Payroll and Benefits on matters outside established rules and processes.
• Assist in developing, documenting, enhancing, and implementing improvements to payroll policies and processes.
• Participate in the resolution of complex payroll process issues, changes or application of statutory requirements and policy interpretation.
• Assist with the development, implementation, and testing of payroll system changes or new systems, functionality, and regular updates. Performs and coordinates user testing, acceptance, and implementation.
• Assist with recruitment, orientation, and training and general support and oversight of payroll staff.
• Other duties / responsibilities as assigned.

INDEPENDENCE

WORKING CONDITIONS

Physical Effort

Mental Effort

Visual / Auditory Effort

Work Environment

Key Skills And Abilities

Qualifications

Formal Education, Training and Occupational Certification :

Education

Experience

Other

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca / jobs - only online submissions will be considered. All applications must be submitted online by 4 : 30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us at careers@victoria.ca.

#J-18808-Ljbffr