Project Assistant -Receptionist

Project Assistant / Receptionist

Environmental Due Diligence and Remediation

Dartmouth, NS

Today is the day to boost your career! Pinchin is seeking a Project Assistant / Receptionist to join our team in Dartmouth, NS Office!

The Project Assistant role will involve contributing to the smooth and effective operation of our Dartmouth office, as well as provide project management system support to a team of environmental professionals in the Environmental Due Diligence and Remediation (EDR) group.

TheReceptionist role would involve handling general office administration and provide support for technical staff. As the first impression of the office and company to visitors and guests, this important role will provide essential assistance to clients and employees.

A Day in the life of a Project Assistant / Receptionist at Pinchin :

• Greeting visitors to the office and answering calls
• Handling incoming and outgoing mail and courier packages
• Coordinating meetings and employee travel
• Assisting in the preparation of proposals and reports under the direction of EDR project managers
• Ensure deliverables are accurately formatted and that quality control forms have been completed by technical reviewers
• Proof-reading deliverables as requested
• Issue letters, reports, transmittals, spreadsheets, appendices (maps, photographs), etc. to clients as required by group protocols
• Co-ordinate timely assembly, printing, delivery of reports, letters, etc.
• Project setups to ensure accuracy of details maintained in company project management system (Vision)
• Receive / process internal samples for lab
• Complete monthly office safety audits, as required
• Assist in filling various chains of custodies for samples
• Assist in generating office expense reports / invoices as required
• Set-up of Teams / Zoom meetings
• Assist with taking minutes as required
• Analyze and verify consistency, completeness, and accuracy of project data
• Assist and or maintain a clean, organized desk and well-stocked kitchen area and supply room as required.

What you bring to the Pinchin team :

• High School Diploma and Secretarial or Administrative Assistant Course required
• Post-secondary education in Business Administration or Business Computer Course or Project Management, Environmental or Construction studies preferred
• At least two years of experience in administrative functions
• Advanced understanding of Microsoft Office products (Word, Excel, etc.)
• Experience using a project-based accounting system considered an asset
• Strong communication and organizational skills
• Ability to multi-task, with high attention to detail
• Ability to complete tasks with minimal supervision under strict deadlines
• Strong interpersonal skills, with an aptitude for working with all levels of the organization
• Current and valid driver’s license with sufficient insurance, and access to a vehicle required

What Pinchin offers you

• A challenging, rewarding leadership position with the opportunity to mentor junior technical professionals.
• Competitive compensation, benefits, and Extended group benefits (we pay the premium) with no waiting period.
• Membership in our internal Communities of Practice, a national support network for technical problem solving and collaboration led by our top technical experts.
• Casual dress code
• Profit share bonuses and an RRSP Matching Program
• Flexible workplace to support work life balance.
• Various professional development and employee recognition programs.
• Educational and professional membership dues reimbursement.
• Employee Referral Bonus Program.
• Corporate Discount Program.

Check what Pinchin has to offer : Benefits (pinchin.com)

What’s next? If you think this is the right position for you, please apply.

We thank all applicants for their interest in a career at Pinchin, however, only those selected to continue will be contacted.

No Agency phone calls please

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey.

We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US.

We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working together, making things better!

IND!