Administrative Assistant

Job Description

We are currently recruiting for a full-time Administrative Assistant to join the Private Equity department in Toronto. The Administrative Assistant will report to a Managing Director in the Direct Private Equity group and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence, and departmental initiatives.

Role-specific Accountabilities :

• Provide general administrative support to a high performing team of finance / investment professionals
• Manage multiple calendars on behalf of executives, working with other departments’ to coordinate meeting booking.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and / or organization.
• Coordinate and manage critical internal processes for the team
• Co-ordinate, arrange and oversee team event planning process (e.g. offsites, team building events), as required.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage multiple calendars on behalf of executives, working with other departments to coordinate meeting logistics.
• Reconcile credit card expenses and input into Expense Reporting System.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Be a CPP Investments’ ambassador by playing a key role in representing the investment business internally and externally.

Conduct work in professional, friendly, easily accessible and approachable manner.

• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.

Qualifications

• College diploma or undergraduate degree is required.
• 2-5 years of experience gained from fast-paced, professional environment
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, eager to learn, adaptable, calm under pressure, and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity :

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience.

If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.

please let us know and we will work with you to meet your needs.

Disclaimer :

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us.

Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings.

Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.

CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.