Project Coordinator, Level 2

At Williams Engineering Canada, we brighten the lives of people in our community.

Knowing what we do reaches beyond a single project, we believe it's not only our responsibility but our core purpose to engineer cities that are safe, inclusive, and resilient.

We believe in the value of shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions across the busiest cities and the most remote regions of Western and Northern Canada.

We recognize that our people do much more than engineer solutions and solve our clients' greatest challenges; they have the opportunity to impact the communities in which they live, work, and build relationships in.

In order to make a positive impact on our communities, we must start by positively impacting our own people. To us, this means providing fair compensation, training, advancement opportunities, and an open-door team environment.

This also means maintaining a healthy work-life balance, which is why we offer a flexible work environment to support the unique and busy lives that our people lead.

There are many reasons why remote working helps people have more control over their work and balance their lives, that's why at Williams Engineering, we believe a remote work strategy makes business sense and helps us achieve our purpose of brightening the lives of people in our communities by reducing our carbon footprint.

We operate on a fully remote option for any teammate who wants to when deemed appropriate by their manager.

If you join us, you have an opportunity to be a part of the impact that we create. We are looking for teammates who want to have an impact on the community through their work and are interested in taking on initiative to live out your Purpose through your work every day.

Reports to : Team Lead, Project Controls

Based at : Regional Office

Position Purpose : Responsible for understanding Project Manager’s and client’s requirements and coordinating activities and resources in support of technical projects within the set schedule and budget.

Specific Responsibilities Include :

• Manage a limited number of projects (4 + / -) between $1,500 - $20K with support from PM Mentor
• Lead coordination of proposal content for PM review for a minimum of projects (collect fees, scope, personnel info from SL’s)
• Coordinate with PM’s, project scheduling of milestone dates for meetings, deliverables, and drawings, as required.
• Proactively manage daily project correspondence on behalf of the Project Manager
• Maintain accurate project record documentation and project files.
• Enter opportunities in CRM (Dynamics)
• Execute proposals utilizing company sales platform and assist proposal team on larger custom proposals.
• Provide technical support for large and / or unique proposals through research, compiling and preparation of information and support documents as requested and required by the PM.
• Proactively assist Project Managers with schedules, deadlines, documents and meetings, demonstrating fundamental understanding.
• Ensure Peer Review is setup / completed for projects.
• With PM oversight, create and execute project work plan and revise as appropriate to meet changing needs and requirements.
• Assist Marketing with Project Profiles.
• Develop lasting relationships with client personnel that foster client ties.
• Communicate effectively with clients to identify needs and evaluate alternative solutions.
• Continually seek opportunities to increase customer satisfaction and deepen client relationships.
• Build a knowledge base of client's business, organization and objectives.
• Prepare industry related contracts (ACEC’s, CCDC’s)
• Coordinate project close-out functions
• Track and coordinate responses for all SD, RFI, PNoC, ECO, etc. during Construction Phase
• Employees are required to adhere to the company and client safety policies and practices in effect at any given time.

Qualifications and Experience :

• Two five years of related work experience in a Senior Administrative Role
• Experience in an engineering project delivery environment considered an asset

Skills and Competencies :

• Proficient in QA / QC standards.
• Fundamental understanding of budgeting, scheduling and billing procedures.
• Qualified to facilitate team and client meetings effectively.
• Excellent interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
• Strong presentation and project coordination skills.
• The experience to recognize and accurately define problems and solutions by collecting data and establishing facts to draw valid conclusions.
• A results oriented and decisive individual with the ability to coordinate effectively.
• Effective organizational and time management skills in handling multiple priorities, performing a variety of tasks, and meeting required deadlines.
• Experience and good judgement to plan and accomplish ambitious but achievable goals.
• The knowledge to represent the company to the staff, clients and community by ensuring the best image is presented.
• Advanced understanding of WE systems and programs (including Vision, Dynamics, PowerBI, PandaDoc, MS Office, etc.)
• Have the ability to apply for a Federal security clearance in order to work on institutional projects, as required.
30+ days ago