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office manager

office manager

Kairos Legal Advisory PCNorth York, ON, CA
30+ days ago
Salary
CA$34.50 hourly
Job type
  • Permanent
Job description
  • Durée de l'emploi : Permanent
  • Langue de travail : Anglais
  • Heures de travail : 40 hours per week
  • Education :
  • Expérience :

    • Education

    • Bachelor's degree

      • Work setting

    • Private sector
    • Urban area

      • Tasks

    • Implement new administrative procedures
    • Review and evaluate new administrative procedures
    • Delegate work to office support staff
    • Establish work priorities and ensure procedures are followed and deadlines are met
    • Carry out administrative activities of establishment
    • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
    • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls
    • Assemble data and prepare periodic and special reports, manuals and correspondence
    • Perform data entry
    • Train staff
    • Oversee and co-ordinate office administrative procedures
    • Resolve conflict situations
    • Monitor and evaluate
    • Oversee payroll administration
    • Plan and control budget and expenditures

      • Supervision

    • 3-4 people

      • Computer and technology knowledge

    • Microsoft Publisher
    • Electronic mail
    • Electronic scheduler
    • Adobe Photoshop
    • MS Project
    • Mac OS
    • Quick Books
    • SharePoint
    • Social Media
    • Spreadsheet
    • Accounting software
    • Human resources software
    • Inventory control software
    • MS Excel
    • MS Office
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Project management software
    • Database software
    • Google Drive
    • LinkedIn
    • WordPress

      • Area of work experience

    • Project coordination

      • Area of specialization

    • Project management

      • Security and safety

    • Criminal record check

      • Transportation / travel information

    • Own transportation
    • Valid driver's licence
    • Public transportation is available

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Large workload

      • Personal suitability

    • Efficient interpersonal skills
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Organized
    • Reliability
    • Ability to multitask
    • Time management
    • Adaptability
    • Integrity
    • Team player

      • Screening questions

    • Are you currently legally able to work in Canada?
    • Do you have previous experience in this field of employment?
    • Do you have the above-indicated required certifications?
    • What is the highest level of study you have completed?

      • Experience

    • 1 year to less than 2 years

      • Other benefits

    • Free parking available
    • Parking available

      • Support for newcomers and refugees

    • Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
    • Supports newcomers and / or refugees with foreign credential recognition
    • Offers mentorship programs that pair newcomers and / or refugees with experienced employees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

      • Support for youths

    • Participates in a government or community program or initiative that supports youth employment
    • Provides awareness training to employees to create a welcoming work environment for youth

      • Support for Veterans

    • Participates in a government or community program or initiative that supports Veterans

      • Support for Indigenous people

    • Participates in a government or community program or initiative that supports Indigenous people
    • Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

      • Support for mature workers

    • Applies hiring policies that discourage age discrimination

      • Supports for visible minorities

    • Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities