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Office Coordinator
Office CoordinatorKeller Williams Empowered • Vaughan, ON, Canada
Office Coordinator

Office Coordinator

Keller Williams Empowered • Vaughan, ON, Canada
11 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Are you equal parts people-person and process-lover?

We’re looking for a bubbly, detail-obsessed, learning-based Operations Coordinator who loves helping others and gets a little excited about clean files, checklists, and systems that just work.

Working closely with our brokerage, you’ll bring a dynamic personality, consultative mindset, and high standards of excellence to everything you do. This role is ideal for someone who enjoys being the calm, organized force behind the scenes, managing real estate transactions from pending to closing while making agents, clients, and leadership feel supported every step of the way.

Compensation & Benefits

  • $45,000 – $55,000 salary
  • Employee health benefits
  • Two weeks of paid vacation
  • Opportunity for growth, increased responsibility, and income as you succeed in the role

Compensation : $45,000 - $55,000

Responsibilities :

Transaction & Compliance Support

  • Input and manage transaction information to create trades in Lonewolf
  • Enter transactions, opportunities, and commissions into KW Command
  • Track transaction activity and follow up on closing status
  • Ensure all files are compliant and complete prior to closing
  • Send trades to realtors for approval and signatures
  • Prepare, create, and distribute commission statements and invoices

    • Legal & Documentation Coordination

  • Send legal correspondence to client solicitors related to purchases and sales
  • Obtain and distribute solicitor information for trades
  • Create offers and related documents as needed
  • Broker loads listings to the TRREB MLS Board
  • Issue deposit receipts to all parties
  • Complete deposits at banking institutions and maintain accurate records

    • Operations & Office Support

  • Manage post-closing systems and documentation
  • Coordinate courier services when needed
  • Assist with office logistics and day-to-day operational needs
  • Work closely with realtors to understand transaction and listing workflows
  • Proactively identify opportunities to streamline processes and improve efficiency

    • Qualifications :

  • Loves helping people and making complex processes feel easy
  • Is extremely detail-oriented (you catch what others miss)
  • Thrives on to-do lists, checklists, and organized systems
  • Is learning-based and excited to grow with increased responsibility
  • Can balance multiple transactions and priorities without losing accuracy
  • Is comfortable working with strong personalities while staying calm and professional
  • Enjoys both independent work and collaborative problem-solving

    • About Company

    As the largest real estate franchise in the world, our exponential growth is driven by our commitment to delivering value to our associates. We believe our associates are the key to our success, not the other way around. As a result, more real estate professionals than ever are choosing Keller Williams Empowered. We support business growth through education, coaching, technology, culture, and wealth-building opportunities.

    Office Location : 120 Jevlan Drive, Vaughan, ON

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    Office Coordinator • Vaughan, ON, Canada