Office CoordinatorKeller Williams Empowered • Vaughan, ON, Canada

Office Coordinator

Keller Williams Empowered • Vaughan, ON, Canada

Il y a 11 jours

Type de contrat

Temps plein

Description de poste

Job Description

Are you equal parts people-person and process-lover?

We’re looking for a bubbly, detail-obsessed, learning-based Operations Coordinator who loves helping others and gets a little excited about clean files, checklists, and systems that just work.

Working closely with our brokerage, you’ll bring a dynamic personality, consultative mindset, and high standards of excellence to everything you do. This role is ideal for someone who enjoys being the calm, organized force behind the scenes, managing real estate transactions from pending to closing while making agents, clients, and leadership feel supported every step of the way.

Compensation & Benefits

$45,000 – $55,000 salary
Employee health benefits
Two weeks of paid vacation
Opportunity for growth, increased responsibility, and income as you succeed in the role

Compensation : $45,000 - $55,000

Responsibilities :

Transaction & Compliance Support

Input and manage transaction information to create trades in Lonewolf

Enter transactions, opportunities, and commissions into KW Command

Track transaction activity and follow up on closing status

Ensure all files are compliant and complete prior to closing

Send trades to realtors for approval and signatures

Prepare, create, and distribute commission statements and invoices

Legal & Documentation Coordination

Send legal correspondence to client solicitors related to purchases and sales

Obtain and distribute solicitor information for trades

Create offers and related documents as needed

Broker loads listings to the TRREB MLS Board

Issue deposit receipts to all parties

Complete deposits at banking institutions and maintain accurate records

Operations & Office Support

Manage post-closing systems and documentation

Coordinate courier services when needed

Assist with office logistics and day-to-day operational needs

Work closely with realtors to understand transaction and listing workflows

Proactively identify opportunities to streamline processes and improve efficiency

Qualifications :

Loves helping people and making complex processes feel easy

Is extremely detail-oriented (you catch what others miss)

Thrives on to-do lists, checklists, and organized systems

Is learning-based and excited to grow with increased responsibility

Can balance multiple transactions and priorities without losing accuracy

Is comfortable working with strong personalities while staying calm and professional

Enjoys both independent work and collaborative problem-solving

About Company

As the largest real estate franchise in the world, our exponential growth is driven by our commitment to delivering value to our associates. We believe our associates are the key to our success, not the other way around. As a result, more real estate professionals than ever are choosing Keller Williams Empowered. We support business growth through education, coaching, technology, culture, and wealth-building opportunities.

Office Location : 120 Jevlan Drive, Vaughan, ON

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Office Coordinator • Vaughan, ON, Canada

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