Executive Assistant - Contract

Our client is seeking a dynamic and highly organized individual to join their team as an Executive Assistant for a contract position.

In this role, you will have the opportunity to provide top-tier support to senior executives, overseeing calendar management, travel arrangements, meeting coordination, and office operations to ensure seamless functioning.

If you boast over 3 years of experience in supporting C-Suite executives and excel in aiding them in achieving strategic goals and objectives, this position offers an ideal fit for your skill set and ambitions!

Advantages

• Paid Weekly
• Vacation pay on every check
• Monday-Friday (NO WEEKENDS)
• Great experience
• Working in an office environment
• Benefits package available at a reduced rate

Responsibilities

Duties will include but are not limited to :

• Arrange schedules for senior leaders, prioritizing meetings and resolving any conflicts.
• Create documents, presentations, and reports, which may involve conducting research.
• Process invoices promptly, ensuring they undergo review and receive necessary approvals.
• Order office supplies.
• Maintain orderly filing systems, both electronic and paper-based, for easy information retrieval.
• Format outgoing correspondence and assist with new employee orientation.
• Coordinate travel arrangements for team members.
• Record, transcribe, and disseminate meeting minutes.
• Prepare and submit expense reports for both leaders and staff.
• Ensure timely handling of customer inquiries and complaints, escalating issues as required.
• Assist leaders in fostering a positive work environment by organizing milestone anniversary events.
• Undertake additional responsibilities as assigned.

Qualifications

• At least 2 years experience in an Executive Assistant role
• Organizational and administrative skills required to perform activities in a deadline driven environment, working with constant interruptions.
• Excellent command of the English language (verbal and written).
• Proficient in Microsoft Office (MS Word, MS Outlook and MS Excel)
• Ability to receive direction from multiple individuals
• Ability to deal with varying personalities of internal and external clients
• Strong attention to detail

Summary

All information and resumes received will be treated with strict confidentiality!

Ways to apply :

• Apply directly on this site
• Go to our website at www.randstad.ca, create a profile and apply directly
• Email your resume to [email protected] and include the title of the position in the subject line.

We thank all applicants for their interest in this position and only those selected for interviews will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.