personal assistant - office
- Durée de l'emploi : Temporaire
- Langue de travail : Anglais
- Heures de travail : 40 hours per week
- Education :
- Expérience :
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Work setting
Real estate
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Assign, co-ordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Provide customer service
Supervision
Working groups
Computer and technology knowledge
- Microsoft Dynamics NAV
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Desktop publishing software
- MS Access
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Technical terminology
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Charts, tables, graphs and diagrams
- Project management
- Accounting
Security and safety
Criminal record check
Transportation / travel information
- Willing to travel regularly
- Travel expenses paid by employer
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
Screening questions
- Are you currently legally able to work in Canada?
- What is the highest level of study you have completed?
Experience
1 year to less than 2 years
Other benefits
- Free parking available
- Other benefits
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