There is an opening for a 0.5 permanent Elementary Office Assistant :
Essential Functions and Responsibilities :
1. Public Relations
Answer the main office telephone, meet and appropriately direct visitors; relay information to / from school / staff to parent / guardian / student;
respond appropriately to general questions from the public, community agencies, other schools and Board office, including re-directing the questions.
Process incoming / outgoing mail and courier.
2. Attendance
Attendance records - Collect and electronically input all attendance data each day (student absences, lates, excused, suspensions, field trips, religious holidays, bus cancellations, etc.
provide reports from Maplewood of absentees to administration; record special information (doctor’s notes, etc.).
Perform safe arrival telephone calls in accordance with Board Standard Operating procedure.
3. Other
- Book and issue permits / invoices for use of school facilities.
- Routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers.
- Provide support and perform related duties for administration; assist with various items as required such as school events (parents’ night, graduation, awards night, etc.).
- Other related duties as assigned.
Job Specifications and Requirements :
- One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent;
- Proven computer literacy skills, specifically in MS Office and Maplewood;
- Proficient and accurate keyboarding skills;
- The capacity to work independently, problem-solve and multi-task in a busy environment; and,
- Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.
Rate of Pay : Level 1 of ESSP Collective Agreement
Hours of Work : 17.5 Hours per week, 10 months per year
Pension Plan : Defined pension plan through the
Health & Dental Benefits : Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province / Country and Health Care Spending Account
Start Date : September 2, 2024
Interested applicants are requested to apply through and include three supervisory references by 4 : 00 pm on Friday July 5, 2024.
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