administrative assistant - office
- Durée de l'emploi : Permanent
- Langue de travail : Anglais
- Heures de travail : 30 hours per week
- Education :
- Expérience :
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Work setting
- Relocation costs covered by employer
- Construction
- Retail / wholesale establishment / distribution centre
Budgetary responsibility
0 - $100,000
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Supervision
5-10 people
Certificates, licences, memberships, and courses
First Aid Certificate
Computer and technology knowledge
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
Technical terminology
Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Security and safety
Bondable
Transportation / travel information
Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
Experience
- 7 months to less than 1 year
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