Administrator, Association GovernanceCapital Vacations • Burlington, Halton Region, CA

Administrator, Association Governance

Capital Vacations • Burlington, Halton Region, CA

27 days ago

Job type

Full-time

Job description

Administrator, Association Governance

Capital Vacations

Opportunity for career advancement in a fast paced, growth‑oriented organization.

Benefits

Competitive Salary
Paid time off
Career growth
Medical, Dental, Vision insurance
401k
Enthusiastic team environment
Travel perks to all our resort locations

Requirements

Must be CAM certified

Must be located on the East Coast

Recruit Position Duties

Works closely with senior leadership and support staff to ensure the accurate information provided to Managed Boards.

Provide administrative support to the RVP by managing and maintaining the calendar, developing and editing correspondence, and preparing briefing materials.

Support the governance activities by scheduling all Board Committee meetings, preparing and distributing meeting materials, summary notes, and correspondence; and conducting research in preparation for Board meetings.

Monitor key governance and operational deadlines and milestones and proactively work with RVP / RDO / GM’s to meet deadlines.

Assist with creating and analyzing surveys, gathering and synthesizing data and information to support leadership decision making and other projects as needed.

Assist RVP / RDO / GM with day to day administrative functions of managing the homeowner’s associations and support regional resort objectives.

Organize and schedule meetings both at the office and online using WebEx.

Develop reports for review by GM / RVP / RDO’s.

Maintain policies and procedures related to Administrative duties based on the needs of individual homeowner’s associations.

Maintain accurate contact data for every board member for each resort in their respective region and process all board member and owner mailings.

Maintain owner’s portals for resorts to ensure all information is current and accurate.

Provide responsible and confidential assistance concerning HOA owners and board members to the GM / RVP / RDO’s and Executive management as necessary.

Prepare and coordinate distribution of all annual meeting material as directed by RVP, i.e., Notice of Annual Meeting, Nomination Forms, Ballot / Proxy Material, and all other required documentation.

Participate in the generation of annual meeting binders.

Post all documents contained in the Annual Meeting Notice packet to owner’s portal.

Record all ballot / proxy responses and provide an accurate report / tally as required.

Request reimbursements from the resort if business reply permits used for returned proxy / ballots.

Attend annual and post organizational meetings by conference call and / or in person, for the primary purpose of transcribing minutes, assisting with preparation or questioning of Action Item List, and answering any other questions posed by RVP / RDO or Board members related to this particular meeting.

Governance will update the corporate library files with the most recent version of the meeting minutes and the action items list.

Prepare newsletter articles on behalf of RVP / RDO / GM’s, when necessary.

Retrieve the previously reviewed, edited, and formatted newsletter articles provided with the monthly reports forwarded from the resort General Manager through the RVP / RDO.

Provide a draft newsletter to General Manager and RVP / RDO and consolidate all recommended changes. Perform edit to incorporate all changes and provide final drafts to General Manager and RVP / RDO.

Post newsletters to the owners’ portal.

Perform all other duties and projects as assigned by the RVP.

General Statement

Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Recruit Position Requirements

High School diploma

Associate degree or Bachelor's degree preferred

Five to seven years Executive Admin Experience preferred

Administration background : Hospitality and / or Property Management or equivalent

Legal background preferred; governing documents, contract admin

Must have knowledge or proficiency in Microsoft Office Suite, Zoom, Teams, etc.

Must possess leadership skills, multitask oriented, organized and able to set priorities

Must possess excellent communication skills, both written and oral

Ability to travel

Recruit Position Schedule

Full time position. Minimum 40‑hour workweek and availability on weekends and evenings. Some nights and Saturdays may be required for meeting attendance.

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Information Technology

Hospitality

Referrals increase your chances of interviewing at Capital Vacations by 2x.

#J-18808-Ljbffr

Create a job alert for this search

Administrator • Burlington, Halton Region, CA

Similar jobs

Property Administrator

Sheriff Corporation • Vaughan, Ontario, Canada

Full-time

Quick Apply

Sheriff Corporation is the Landlord for office, commercial & industrial properties in the GTA area.Our Head office is located in Vaughan. Our company is currently seeking a professional an...Show more

Last updated: 30+ days ago

Agency Administrative Coordinator

Eric Gruscyk - Desjardins Insurance Agent • Oakville, ON, Canada

Full-time

Agency Administrator - Desjardins Insurance Office.A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator - Desjardins Agent Team...Show more

Last updated: 30+ days ago • Promoted

Dental Administrator and Treatment Coordinator

MHMI • Oakville, ON, Canada

Full-time

Coordinator - Toothworks Dental Clinic.Are you passionate about supporting a team dedicated to providing top notch dental care, and helping patients understand their treatments? Are you ready to be...Show more

Last updated: 30+ days ago • Promoted

QAAD-Quality Assurance Administrator

Lifemark Health Corp. • Mississauga

Full-time +1

AssessMed Mississauga -Quality Assurance Administrator.Full-Time Permanent (in-person).Airport Road, Suite 335, Mississauga ON. For over 30 years AssessMed has been completing independent, unbiased,...Show more

Last updated: 7 days ago • Promoted

Office Administrator

GameTime Social • Concord, ON, Canada

Full-time

The Office Administrator is a key member of our licensed restaurant and arcade game facility, responsible for overseeing the administrative and operational functions of the office.They play a cruci...Show more

Last updated: 2 hours ago • Promoted • New!

Administrator

Clutch • Mississauga

Full-time +1

We’re on a mission to reinvent the way people buy, sell, and own cars.Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience.Named five years ...Show more

Last updated: 5 days ago • Promoted

Data Governance Specialist

MDA Space • Brampton

Full-time

Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry.A robotics, satellite systems and geointelligence pioneer with a 55-year+ story o...Show more

Last updated: 7 days ago • Promoted

Legal Operations Administrator - Ledn

Ledn • mississauga, on, ca

Full-time

Legal Operations Administrators, Ledn is interested in hearing from you!.Ledn is a global financial services company built for digital assets, helping to improve the everyday lives of Bitcoin holde...Show more

Last updated: 30+ days ago • Promoted

Property Administrator

Hays • Mississauga, ON, Canada

Full-time

Respond to tenant inquiries and requests via phone, email, and ticketing system.Maintain calendars and coordinate meetings and special events for multiple teams. Code invoices and prepare invoice ba...Show more

Last updated: 11 days ago • Promoted

LEASE ADMINISTRATOR

GreenShield • Mississauga

Full-time

Lease Administrator – GreenShield.Reporting to the Facility Manager, the Lease Administrator is responsible for the financial and administrative functions and the smooth operations of the GreenShie...Show more

Last updated: 7 days ago • Promoted

New Home Sales Administrator

RARE Real Estate Inc • Oakville, On

Full-time

Regular work hours : 11am-6pm on weekdays, 11am-5pm on weekends.The New Home Sales Administrator plays a pivotal role within our team, responsible for coordinating administrative tasks and ensuring ...Show more

Last updated: 5 days ago • Promoted

Administrator

Clutch Canada • Mississauga

Full-time +1

Last updated: 5 days ago • Promoted

Administration Assistant

Blue Bear Solutions Inc • Mississauga, ON, Canada

Temporary

Administrator required for temporary position.This not-for-profit organisation provides support to people from all backgrounds and prides themselves on encouraging the positive development of commu...Show more

Last updated: 30+ days ago • Promoted

Group Facilitator PAR Program (Catholic Family Services Peel-Dufferin)

Allen Leigh Consulting • Brampton, ON, Canada

Full-time +1

Full-Time Permanent (35 hours / week).Catholic Family Services of Peel-Dufferin (CFSPD) is a dynamic, growing family service agency serving all areas of Peel and Dufferin. CFSPD is committed to provid...Show more

Last updated: 30+ days ago • Promoted

Accounting Administrator

Seaford Pharmaceuticals • Mississauga, ON, Canada

Temporary

Seaford Pharmaceuticals is a proud Canadian company founded in 1991 by the Seales family, dedicated to developing and marketing specialty healthcare solutions to Canadians and abroad.Seaford Pharma...Show more

Last updated: 30+ days ago • Promoted

Reconciliations Administrator - Advanced

Mindlance • Mississauga

Full-time

Responsible for the preparation of reconciliations and attestations per prescribed Standard Operating Procedures (SOPs) while applying solid knowledge of the operations, its procedures and systems ...Show more

Last updated: 7 days ago • Promoted

Administrator

Clutch Technologies Inc. • Mississauga

Full-time +1

Last updated: 6 days ago • Promoted

Branch Administrator - Real Estate, Mississauga

Right at Home Realty • Mississauga, ON, Canada

Full-time

Sure, we are the largest independent brokerage in Canada, and that is pretty darn impressive, but we are more than just that. Right at Home Realty has been a champion of the real estate agent since ...Show more

Last updated: 30+ days ago • Promoted