Staff Scheduler - Permanent Part-Time (Multi-Site)

Are you detail-oriented and very organized? Have you worked in a position where you had information on multiple screens, yet managed to keep everything clear in your mind?

Are you comfortable scheduling employees for shifts and making multiple calls during the day?

If you are someone who is patient, dedicated to healthcare, not easily distracted, and enjoys working with a tight-knit team, this might be the role for you!

Maybe you are good at jigsaw puzzles, maybe you prefer to play online games on multiple screens, or maybe you just find satisfaction in crossing items off your to-do list.

Read on to see if this role is for you!

ROLE

As a Staff Scheduler at Muskoka Algonquin Healthcare you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies.

This role splits time between both our Bracebridge and Huntsville hospital sites and is an on-site role. As part of a Scheduling Team, some of the duties include :

• Scheduling 800 employees for multiple shifts in a scheduling period across 2 hospitals, avoiding premium pay situations when possible
• Entering payroll data to match shifts worked by employees
• Daily collaboration with Clinical Leaders in order to fulfill departmental staffing and payroll needs
• Closely adhering to the scheduling requirements of all the collective agreements
• Contacting employees to fill last-minute shift vacancies by phone, email, and text
• Compiling data, provide statistics, and problem-solve staffing issues with little direct supervision

REQUIRED EDUCATION & CERTIFICATION(S)

College Diploma or Certificate in Office Administration, Human Resources, Business or an equivalent combination of education and experience

REQUIRED SKILLS & EXPERIENCE(S)

• 1 year of administrative experience in a Health Care Environment with specific experience having worked with multi-disciplinary teams
• 2-3 years of recent scheduling experience in a unionized environment
• Proficient computer skills having worked with software programs including Scheduling Software, Microsoft Word, Excel, and Microsoft Outlook
• Working knowledge with computer software programs including Quadrant, and Quadrant Report Writer an asset
• Ability to develop master rotations and scheduling templates
• Excellent knowledge and interpretation of Collective Agreements
• Ability to work independently, demonstrating initiative in a high volume, busy work environment requiring flexibility, adaptability, and critical prioritization skills
• Ability to time manage, prioritize, and multi-task to tight deadlines
• Demonstrated attention to detail
• Well-developed written and verbal communication skills with the ability to interact with a variety of different individuals in a calm, collaborative, problem-solving manner
• Excellent keyboarding and word processing skills
• Familiarity with hospital and staffing patterns
• Show an eagerness and capacity to adapt to change
• Demonstrated strong ability to identify, analyze and creatively solve problems
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality

PERKS AT MAHC

• Staff referral program (Earn up to $1000 for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

ADDITIONAL INFORMATION

Location : This position is not remote and requires regular attendance at our Huntsville and Bracebridge locations.

Hours of Work : 8 hour shifts. Shifts and hours may change according to departmental requirements per the organizations needs.

Recruitment Process

By submitting your cover letter and resume together as either a PDF or Word document(s) to this posting. Please Note : Applicants must submit their application through the posting listed on mahc.

ca. Email and paper submissions will not be accepted unless otherwise indicated.

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted.

Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Helpful information about MAHC

Conditions of employment for external hires includes :

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization : MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.

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Required Skills

Required Experience