Job Duties / Qualifications, Skills and Abilities(QSA)
Job Duties Job Duties 1. Provide telephone answering, handle student inquiries and messages, answer general inquiries and channel to appropriate personnel.
2. Communicate with the public / staff and establish working relationships with staff in other divisions.
3. Arrange and attend meetings as required for both internal and external stakeholders. Accurately record and transcribe meeting notes and ensure prompt and appropriate distribution of same.
4. Type exams, quizzes, correspondence, class lists, memos, manuals, instructor guides and timetables utilizing medical terminology competence.
Ensure typing is correct and visually acceptable according to standardized formatting.
5. Maintain an up-to-date electronic filing system, ensuring confidentiality and control.
6. Monitor and maintain level of office supplies; retrieve office supplies as required. Maintain office equipment. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1.
Grade 12 plus a recognized secretarial certificate / diploma or an equivalent combination of training and experience.
2. Minimum one year recent and relevant experience performing administrative and clerical work.
3. Training and / or experience at the intermediate level in the use of common software packages, ie MS Office Suite.
4. Training and / or experience in minute taking and transcribing minutes.
5. Knowledge of common office procedures.
6. Effective interpersonal skills.
7. Effective communication skills.
8. Effective organizational skills.
9. Effective proofreading skills.
10. Ability to work independently under generalized supervision.
11. Demonstrates valuing diversity. Desired QSA Required Competencies
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