Family and Preschool Services Program Associate

Since 1953, Empower Simcoe has specialized in providing a wide range of programs and services for people and families throughout Simcoe County.

We are looking for innovative, passionate, and dedicated employees. Our inclusive culture empowers all of us to Be, Belong and Thrive.

If you are looking for a career where you can make a difference and feel proud of the work you do everyday, you've come to the right place.

Your future starts now at Empower Simcoe!

We are recruiting for a permanent full-time Program Associate to provide administrative duties and support to the Family and Preschool Services departments in accordance with stated policies and procedures of the agency in order to ensure its effective and efficient operation.

This department is responsible for providing support to children, youth and families in our Infant and Child Development, EarlyON Child and Family Centres, Ontario Autism, Entry to School Program ,Family Support, Youth and Family Home programs.

The Family and Preschool Services Program Associate will provide support to 1 Manager, 2 Supervisors and front-line staff as required.

Compensation package :

• Work up to 37.5 hours per week;
• Minimum starting rate of pay is $26.55 per hour;
• Employer paid confidential EAP program for you and your family members;

Following the successful completion of a 3-month probationary period :

• Employer paid Benefits (life insurance, short- and long-term disability benefits, health and dental);
• Group RRSP plan with Employer matched benefit up to 5% of gross earnings biweekly;
• Employer paid vacation hours, sick and personal leave time;

Minimum requirements for this position include :

• Community College Diploma in Office Administration or equivalent knowledge and experience as deemed acceptable by the Agency;
• Minimum of three (3) years recent full-time work experience in an administrative position, preferably in the social services field;
• Above average knowledge in the use of business applications such as Microsoft Office computer applications;
• Strong interpersonal skills with excellent written and verbal communication;
• Detail oriented with exceptional organizational, multi-tasking, and time management abilities;

Special factors of this position :

• Must be prepared to work flexible hours as required;
• Must be able to work under pressure of deadlines associated with the department;
• Possess valid Class G driver's license and own reliable transportation to be used in the course of Employment

Duties and responsibilities (including, but not limited to) :

• Utilizing excel to create and maintain spreadsheets for tracking data to assist in identifying trends and summarizing data for inclusion in reports;
• Liaison with different departments in providing appropriate distribution of documentation;
• Review current processes and brainstorm with team to create efficiencies within the program;
• Receiving and directing all incoming calls, receiving and directing all inquiries and appointments, booking of meeting rooms and equipment, sorting and distributing incoming mail;
• Create operational guidelines on PolicyTech regarding job related duties and assist Manager(s) as required;
• Assist with booking rooms and planning program and department events;
• Open electronic records in AIMS and Goldcare databases for Infant and Child Development and Family Support programs;
• Tracking monthly documentation for Family Home Program and assisting manager with statistical reports for the EarlyON Child and Family Centre;
• Assist with intake and referral duties for the Infant and Child Development and Family Support and Youth Programs;
• Prepare intake packages for Infant and Child Development and Family Support and Youth Programs;
• Provide general administrative support to department;

Empower Simcoe is committed to a diverse, inclusive, and equitable workplace where everyone feels respected and valued. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation or disability.

Applications are encouraged from those who reflect the diversity of our community.

SUBMIT APPLICATION BY :

Internal 4 : 00 p.m. Monday, November 11, 2024

External 4 : 00 p.m. Monday, November 18, 2024

We thank all those who apply for this position. However, only those applicants selected for an interview will be contacted.

Empower Simcoe is committed to being non-discriminatory and providing equal and barrier-free selection and appointment processes and work environments.

If contacted in relation to this position, please let us know if you require accommodation during the recruitment and selection process.

Our inclusive culture empowers all of us to Be, Belong and Thrive.

Please note that incomplete applications will not be considered. If you have any issues with the application process, please contact the People and Culture Department at .

Posting #24-160