OPEN : Administrative Assistant

We are currently requesting resumes for the following position : Administrative Assistant

Resume Due Date : Tuesday, January 20th, 2026 (5 : 00PM EST)

Job ID : 26-002

Number of Vacancies : 1

Level : Band L

Duration : 6 Months

Hours of work : 35 Hours per week

Location : 1908 Colonel Sam Drive, Oshawa

Work Mode : 100% On Site

Hourly Range : $40-$47

Job Overview

• Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource material such as disciplinary action, staff salary and performance assessments / appraisals as well as items for negotiations, bargaining strategies, management positions on joint union / society items etc., response to criticisms and complaints, general administration ensuring confidentiality of same.

Clients would include external organizations (Government, Corporate Management as well as internal recipients including the Companies Executive, Board of Directors and various line managers).

Sign correspondence involving routine administrative matters such as instructions to Supervisor’s staff, notice of meetings and agendas, covering memos for distribution etc.

May be required to attend meetings with Supervisor to either provide administrative support or to act as a recording secretary.

Monitor electronic mail on behalf of Supervisor.

Discuss impact on available time of new or pending assignments and assist Supervisor to incorporate same into the work schedule.

Arrange for obsoleting of records in accordance with the retention schedule and for off-site storage or destruction, consistent with our client’s policies.

Edit, compile, pyramid or summarize data, as necessary, to convert same to the required end product.

Provide back‑up clerical / administrative support within the department during periods of short‑term absences of personnel, arrange for the provision of relief when on vacation, or other absences and / or arrange for periodic assistance to deal with high workload situations.

Qualifications

Our client is dedicated to promoting employment equity and encourages applications from equity‑seeking communities including but not limited to : Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long‑term strategy for equity, diversity, and inclusion.

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