Premises Co-ordinator (Facility Management)

Job Details

Description

Posting Deadline : Please submit your application by 11 : 59 PM PST, May 8, 2024

Position Type : Temporary

Duration : Approximately twelve (12) months

Together, Let’s Do Great Things!

We’re the largest financial institution based on Vancouver Island and the Gulf Islands, and we’ve got an opportunity for you.

We are looking for a Premises Coordinator , so if you’re passionate about property management we’d like to hear from you.

What’s the role?

Reporting to the AVP, Procurement & Premises, the Premises Coordinator plays a key role in effectively supporting the business functions in all areas of accountability of the Premises Department.

This role requires proven knowledge and experience in property management skills to assist with the monitoring, reviewing, and development of existing properties for compliance with Coastal Community’s property management policy.

The Premises Coordinator is responsible for providing assistance towards the maintenance of the property management information system, Business Continuity Planning (BCP), and administration of Master Property and Insurance renewals, while ensuring adherence to organizational, departmental, and regulatory policies and procedures.

Duties will include :

Planning and Monitoring

• Contributes ideas to the development and assists with documenting the annual operating plan, budget, and targets for the Premises Department.
• Assists in the documentation of programs or practices and reviews them on an ongoing basis. Provides updates and reports as required.
• Is responsible for the maintenance and presentation of the Premises portal page.
• Updates and revises Premises documents and folders on the Premises Web Portal as well as maintains all items on the page including the signage information web site.
• Assisting the Premises Department with security systems access, password, and carding services.
• Submits slip and fall claims for both members and the public.
• Submits Master Property Insurance Program Documents to Central.
• Collects, compiles and reports on information collected annually for MMBC.
• Responsible for the administration of Business Continuity Plan documents.

Property Management

• Maintains accurate records for the Premises Property Information System, including but not limited to expirations and renewals of service contracts, inventory of current floor plan drawings, independent contractor agreements, privacy policy agreements, security runner service, signage maintenance, utilities, fire inspections, HVAC maintenance, cleaning agreements, furniture, landscaping, elevator maintenance, and roofing maintenance.
• Assists with the scheduling and coordination of service contractors and providers to ensure the proper care of Coastal properties.
• Responsible for the monitoring and implementation of the multi-lock keying program.
• Is a member of the Business Continuity Plan BCP Facilities Team.
• Administers and maintains repair and maintenance logs for all locations.
• Completes other premise related tasks as required.

What are we looking for?

• Grade 12 education and completion of a Post Secondary Certificate in Office Administration, Property Management; or an equivalent combination of education, training, and experience
• 2-5 years of recent, related experience, preferably in a service-related environment

Ideally, you are a flexible, collaborative team player with :

• Previous premises-related experience, preferably in a financial sales and service environment, an asset.
• Proficiency with Microsoft Office products, including Word, Excel, and Outlook.
• General knowledge of building systems, equipment, machinery, and furnishings.
• Previous experience in a purchasing role would be an asset.
• Previous experience with developing and implementing business process improvements would be an asset.
• Previous building construction experience or training would be an asset.
• Previous property management experience would be an asset.

Who are we?

Since first forming in 1946, Coastal Community has grown to become the largest financial services provider based on Vancouver Island.

We’re proud of the legacy we’ve built and the things that make us who we are :

• We’re 100% member-owned, with all decisions made locally right here on Vancouver Island.
• We’re a growing organization with over $4 billion in assets under management. Coastal Community helps improve the financial health of over 100,000 members and clients through our 24 branches, 16 insurance offices, 4 business centres, plus our wide range of online and digital services.
• We believe in making meaningful contributions to the communities we call home. Each year, we give over half a million to community organizations and programs.

At Coastal Community we are dedicated to serving our local community by prioritizing diversity, equality, inclusion, and supporting a sense of belonging for all.

We value every individual’s unique experience and perspective. As a result, we empower individuals to achieve their financial goals, enrich lives, and build healthier communities.

Embarking on a journey with Coastal Community means joining an exceptional team, engaging in meaningful work, and enjoying fulfilling experiences along the way.

We offer a generous total rewards package and a great work / life balance because we want you to spend your career here. Many people do!

We take pride in offering a comprehensive total rewards package and workplace culture that's second to none. This includes a substantial extended benefits package, an impressive 11.

50% Employer-paid RRSP contribution, investments in your education and training, banking perks, and so much more!

The salary range for this role fits within this career band. Individual job salary range will vary within the career band, based on the skills and requirements of the job posting.

Full Time annual salary range based on 37.50 hour work week.

Associate - Support - $41,161.00 - $58,685.00

If this role resonates with your passion and skills, we would love to hear from you.

Qualifications

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Education

Experience

Licenses & Certifications