Program Assistant I, EDSW (00531.8)

Description

Provides a wide range of administrative support for the Faculty of Education and Social Work and its departments and students.

MAJOR DUTIES & RESPONSIBILITIES

• Provides administrative support by organizing and coordinating workflow determining priorities and problem solving in order to meet the needs and requirements of assigned area; resolves day-to-day issues handles sensitive and confidential material.
• Performs administrative duties which include word processing a variety of documents such as correspondence web pages contracts surveys evaluation reports exams and schedules and hiring memos.
• Provides receptionist services and handles all Program and Faculty related inquiries. Collects sorts and distributes mail and may open mail for designated departments.
• Sets up and maintains all filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
• Liaises with internal and external contacts regarding program requirements.
• Informs and advises both incoming and ongoing students of any missing documentation. Manages and enters student data and files and generates reports.
• Assesses student transcripts for program requirements : assesses and monitors students records and notifies the Chair / Program Coordinator of any deficiencies associated with promotion and graduation.
• Prepares and maintains mail out materials.
• Arranges meetings locates and assembles background information books physical facilities and equipment for meetings and takes and distributes meeting minutes; assists in arranging department events.
• Assists with student admission and intake processes.

REPORTS TO

Manager of Operations Faculty of Education and Social Work

Requirements

EDUCATION :

EXPERIENCE :

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

WORKING CONDITIONS

Required Experience :

Junior IC

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1