Reception/Business Services

Your newpany

Hays Specialist Recruitment has partnered with a global property management organization located in Toronto, ON. We are looking to hire a Receptionist to join their team on a contract basis of 3 months, which has the possibility of extension / permanent.

Your new role

• Greeting Visitors : Receptionists wee guests as soon as they arrive at the office. They ensure a warm and friendly reception experience.
• Directing Visitors : When visitors arrive, receptionists direct them to the appropriate person or office within the organization.
• Handling Phone Calls : Receptionists answer, screen, and forward iing phone calls. They ensure callers are connected to the right department or individual.
• Maintaining a Tidy Reception Area : Reception areas should be neat and presentable. Receptionists organize necessary stationery and materials (such as pens, forms, and brochures).
• Providing Basic Information : Receptionists offer basic and accurate information in person or via phone / email.
• Managing Mail and Deliveries : They receive, sort, and distribute daily mail and deliveries.
• Ensuring Office Security : Receptionists follow safety procedures to maintain office security. They control access via the reception desk, monitor logbooks, and issue visitor badges.
• Ordering Office Supplies : Receptionists order front office supplies and keep track of inventory.
• Updating Calendars and Scheduling Meetings : They maintain calendars, schedule meetings, and arrange travel amodations.
• Record Keeping : Receptionists keep updated records of office expenses and costs
• Other Clerical Duties : Additional tasks may include filing, photocopying, transcribing, and faxing.

What you'll need to succeed

• Proficiency in Microsoft Office Suite : Receptionists should befortable using software like Word, Excel, and Outlook.
• Familiarity with Multi-line Telephone Systems : Handling phone calls efficiently is essential.
• Typing Skills : Receptionists often need to type and manage correspondence.
• Professional Demeanor : Consistent, professional dress, and manner are crucial.
• Excellentmunication Skills : Receptionists interact with visitors, colleagues, and clients.
• Time Management : Good organizational skills are necessary for handling various tasks.
• Confidentiality : Receptionists handle sensitive information and must maintain confidentiality.
• Adaptability : Receptionists may work in shifts, so flexibility is beneficial
• Proven work experience as a receptionist or in a similar role is advantageous.
• Hands-on experience with office equipment (such as fax machines and printers) is beneficial
14 days ago