Office Coordinator - 12 Month Contract (70309779)

Job Description

Reporting to the Office Manager, the Office Coordinator will be responsible for the day-to-day management and organization of our Burlington office and will be the first point of contact for our employees and visitors.

The Office Coordinator will be an energetic, organized and detail-oriented professional who doesn't mind wearing many hats.

How You’ll Make an Impact :

• Welcome employees and visitors to the office : register, safety orientation
• Answer the main phone line, transfer calls to employees, provide information and answer general inquiries
• Manage incoming and outgoing correspondence, including e-mails, mail and parcels
• Manage meeting room schedules, assist with catering orders and setting up / cleaning meeting spaces
• Monitor and order inventory for the office, restock all kitchen and supplies (coffee machines, etc.)
• Process invoices, submit new supplier requests and follow up on outstanding invoices
• Submit work orders and schedule repairs for general office space and equipment
• Research, plan and organize all social activities and wellness initiatives (office lunches, ad’hoc parties, etc.)
• Back-up for Montreal Office Coordinator when they are absent
• Support HR related matters : generic HR inbox, offer of employment, redirect requests to appropriate stakeholders, etc.

Qualifications

What You’ll Need to Succeed

• Post-secondary degree in administration, human resources, communications or related field, or equivalent combination of education and experience.
• Strong customer service skills
• Excellent communication and collaboration skills
• Strong planning and organizational skills
• Ability to manage multiple priorities
• Effective use of a wide variety of technologies
• Reliable and pro-active
• Detail-oriented
• Ability to maintain confidentiality
• The incumbent will be based in our Burlington Office presence 4 days a week, from Monday to Thursday, is mandatory

Additional Information

What Makes Sodexo Different :

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact.

You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer :

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact.

We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

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