Executive Secretary

St. Paul's High School Position : Executive Assistant to the PresidentReports to : The PresidentSalary : Commensurate with the qualifications and experience of the successful candidateStart Date : As soon as possible or a mutually agreed to datePosition DescriptionThe Executive Assistant to President will report directly to the President.

This leadership position is a full-time, 12 month per year position will require attendance at activities and events outside of normal working hours.

Some local travel and use of a vehicle will be required. The Executive Assistant to the President will :

• Provide administrative and human resource support to the President by managing all aspects of the President’s Office.
• Plan, organize and attend (when necessary) special events related to the Office of the President and the Board of Directors.
• Act as the liaison between the School, the Parent Guild and our Parent for Others organizations.
• Serves as recording secretary for the Board of Directors and sub-committees and provides administrative support as needed.
• Works closely with the Business Office as needed.
• Other duties as assigned by the President.
• More detailed job description will be provided to the candidates.Education & Experience
• High school graduation or equivalency, combined with specific education and / or training in clerical administration, database management and computer applications.
• The ideal candidate may have 3-5 years Administrative Assistant / Executive Assistant in managing multiple priorities and working with individuals in leadership roles within the private, public, and voluntary sectors.

Knowledge, Skills & Abilities :

• Strong interpersonal and written communication skills with the ability to relate effectively with students, faculty, parents, community and government representatives.
• Strong ability to maintain high professional standards including maintaining confidentiality, managing sensitive information, and acting with discretion.
• Well-developed executive administration skills combined with the ability to respond to administrative needs and requirements in a flexible, timely manner.
• Excellent planning and organizational skills, with the ability to manage multiple priorities and work effectively with frequent interruptions.
• Experience with relevant computer and software programs such as Microsoft 365 and an aptitude for learning other programs and software as required.
• Experience with PowerSchool and Raiser’s Edge is an asset.About St. Paul’s High School : St. Paul's High School is missioned by the Canadian Jesuits to educate students as whole persons to become men for others and so assist the Church in building the Kingdom of God.

Central to the mission of St. Paul’s High School is the preparation of young men for post-secondary studies and subsequent leadership in the community.

As a Jesuit, Catholic school our curriculum has been developed in a way that stimulates our students’ imagination and desire to learn, encourages them to make positive and meaningful decisions, and provides the groundwork that promotes lifelong learning.

Through the commitment and efforts of all members of the learning community students, parents, teachers, alumni, friends, and board members our students develop into competent, conscientious, and compassionate men for others.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

To apply, please e-mail your resume and cover letter to [email protected] . Only those selected for an interview will be contacted and will be required to provide no less than three professional references.

Deadline to Apply : Open Until Filled