Administrative Assistant

Responsibilities

include :

• Administrative support and reception duties in a busy professional office environment.
• Welcoming all guests to the office and supporting their requirements during their visit.
• Screening and directing incoming calls with professionalism and discretion.
• Preparation of general correspondence and documents when requested.
• Working with the administrative team to support meetings and office functions such as quarterly board meetings and town halls, as well as process improvement to workflow.
• Managing meeting requirements including room technology, catering, scheduling, and tidiness.
• Receiving and distributing internal and external mail.
• Supporting various departments as needed including Accounting, Human Resources, Business Development, IT, Wellbeing, Risk Mitigation and Corporate Citizenship.
• Managing inventory of office supplies and kitchen supplies for both the Saint John and Dartmouth offices.
• Reconciliation of credit cards and regular bills.
• Booking travel and accommodations.
• Courier support including ordering supplies, and processing requests
• Other duties as requested.

Qualifications :