Accounts Payable Administrator

As a part of Payment & Banking Services, the Accounts Payable unit is responsible for financial, administrative, and operational functions associated with outgoing payments. This unit provides oversight and direction to departments on applicable policies and processes related to payment of University purchases and reimbursements. Daily duties and main areas of responsibility will be shared amongst the others in the unit, but all team members are expected to be able to complete any of the duties associated with the position.

Working as a part of the team, the Accounts Payable Administrator is responsible for performing any combination of reviewing, verifying, auditing, reconciling, and posting of a large volume of invoices, requisitions, and expenses in accordance with legislation, taxation, policy, and accepted practice on behalf of UVic, its agencies and external granting sources. The efficient processing of the large volume of claims and invoices received is critical as payments are time-sensitive and for the maintenance of high levels of client service. The unit is responsible for ensuring accurate financial data entered and maintained within the accounting system. Invoice and reimbursement requests are analyzed for reallocation to operating, specific purpose and research accounts. The unit uses a variety of tools as technology changes including electronic expense management, ticketing and data analytics.

Experience

This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge / Skills / Abilities

• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
• Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements
• Knowledge and understanding of General Accepted Accounting Principles including : analysis, reconciliation, and foreign currency conversion, application of GST / PST / HST, expense recognition and recording.
• Excellent verbal and written communication skills
• Ability to effectively communicate about financial matters with clients who have varying levels of subject knowledge
• Excellent interpersonal skills including the exercise of sound judgment, tact and diplomacy
• Organized, detail-oriented and able to employ excellent time management skills to meet deadlines in a high-volume office
• Ability to multi-task with continual interruptions
• Self-motivated and able to work effectively as a part of a team in a dynamic work setting
• High level of accuracy in performing calculations, data entry, auditing and reviewing of details
• Advanced proficiency with computer applications (i.e. MS Office, integrated accounts payable software, Outlook, and general business equipment) and willingness to learn new software
• Ability to work independently with limited supervision and resolve tasks and / or problems by exercising judgement, and employing critical thinking and / or analysis
• Experience with ERP systems, electronic reporting tools, electronic expense management systems and data analytic software (preferably Banner, FAST, Chrome River and ACL)

Preferences / Assets

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