Personal Assistant to CEO & Creative Director

We are on the lookout for someone unique. A unicorn in fact. An enthusiastic, detail oriented Personal Assistant with the drive and passion to help and directly support our Client’s CEO & Creative Director.

This role is responsible for a variety of personal and administrative tasks that will require an experienced person with a sense of urgency and flexibility.

This is a part-time role 18-20 hours / week to fill in for a one-year maternity coverage role, with the potential to join the team permanently and remain in the role at the end of the one-year contract.

This is a fully remote role.

Who The Company :

Tight knit community working environment, female founded. They align themselves with clients who have an appetite for innovation and who trust and believe in collaboration and partnerships.

Our client offers an entrepreneurial environment, challenging you to go beyond your comfort zone and reward based on performance not tenure.

Their decentralized model supports flexibility and personal empowerment

What- The Role :

• As the Personal Assistant you will;
• Work very closely with the CEO to assist, manage, and support a variety of confidential personal,
• family and work-related tasks.
• Bring a high level of maturity, experience and problem solving to a fast-paced schedule &
• environment.
• Be comfortable learning on the go in an entrepreneurial, hands-on environment.
• Embrace our non-traditional hybrid roles that encourage variety, learning and growth.
• Duties Include but not limited to;
• Managing personal workflow from concept to execution through coordinated support tasks.
• Administrative support; booking and managing complex calendar appointments and timelines.
• Managing, answering and actioning personal emails and calls.
• Management and support of a variety of confidential family related tasks, events and
• appointments for the CEO’s son and mother.
• Management, booking and scheduling of personal, school related and business travel.
• Management of personal finances including banking, credit cards, scheduling and managing personal bill payments and budgeting with support from our Finance Team.
• Scheduling and managing all personal appointments, helping with time management and bookings.
• Project management of personal and home related events including; offsite gatherings, health and personal care appointments, scheduling CEO’s in office days.
• Scheduling and managing home service and home maintenance requirements such as
• gardeners, repairs, cleaning services, handymen, tech service repairs, etc.
• Provide personal minor tech and software support including : troubleshooting passwords and
• resolving technology issues or scheduling maintenance for personal devices as required.
• Onboarding Will Include;
• Personal calendar, email & appointments and workflow
• Personal travel & accommodation bookings
• Tech support & family / personal admin & filing
• Organization & management of personal payments & finance
• Shipping & receiving of personal & home-related items
• Home & garden related bookings, maintenance & events
• Managing family health bookings, appointments & meetings
• Son’s : school / schedule / payments / purchases / budget & travel
• Managing & updating mother’s finance & health

Who- the Candidate : How you’re wired :

• Highly flexible, organized and reliable with exceptional attention to detail.
• Intuitive, engaged and eager to solve problems and find solutions with a sense of urgency and
• care.
• Love making an impact, eager to jump in to support and help across multiple functions.
• Embrace variety and thrive in learning and working in a face paced and ever changing
• environment
• Confident to take the initiative to problem solve and support with a variety of personal
• administrative, financial, and operational tasks
• Desire to be part of a growing, creative team.
• Entrepreneurial spirit, genuinely passionate and curious

What you bring to the table :

• Experienced as a Personal and Executive Assistant or a similar Operations Admin role.
• Highly accountable, adaptable and responsive with strong professional discretion and
• confidentiality.
• A reliable, strong communicator, both verbally and written with well-developed interpersonal skills.
• An outgoing, positive nature : you’re a problem-solver who takes initiative, makes things happen
• and works well under pressure while learning on the go.
• Highly organized critical thinker with the ability to multi-task and switch gears, priorities and tasks
• quickly.
• Critical thinker with the ability to communicate with diplomacy and discretion.
• Ability to work independently and resourcefully and willing to seek clarification as needed.
• Proficiency in computer skills.

How much :

$35-40 / hr + 4% vacation pay, 18-20 hours / week

Where :

Remote, lower mainland

When & How To Apply :

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.