Executive Assistant

Job Title : Executive Assistant

Location : Beaconsfield

North America's number one real estate agency is now established in Montreal! Our client has dominated the market for several years in the United States, has been present in Quebec since 2013.

Our client a Montreal real estate agency, has been growing rapidly since opening in September 2015.

Their team is growing, and are seeking energetic individuals who are dedicated to ensuring the wellbeing of the clients.

Apply now!

Advantages

• Permanent full time Monday-Friday
• Regular office hours
• Medical / Dental benefits
• Salary depending on experience
• Work in office

Responsibilities

• Preparation for all meetings with relevant materials and information.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Act as the primary point of contact for internal and external communications, including managing emails, phone calls, and correspondence.
• Draft, proofread, and edit documents, presentations, and reports as needed
• Maintain confidentiality and handle sensitive information with the utmost discretion
• Meeting Coordination
• Prepare agendas, take meeting minutes, and follow up on action items
• Coordinate and organize events, workshops, and other professional engagements
• Liaise with team members, clients, and partners to ensure effective communication and collaboration
• Arrange travel itineraries, accommodations, and transportation for both business and personal trips.
• Handle logistics for speaking engagements, conferences, and other events.
• Assist with managing ongoing projects, ensuring they are on track and align with strategic objectives.
• Coordinate with various departments to ensure tasks are completed efficiently and effectively
• Help prioritize tasks and manage to-do list to ensure focus on high-impact activities
• Provide personal support as needed, including handling personal errands, managing household tasks, and -coordinating with family members.
• Manage personal appointments, reservations, and special requests.
• Handle expense reports, reimbursements, and budget tracking.
• Maintain organized records and files, both digitally and physically.
• Conduct research and prepare briefs or reports on various topics as requested.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a high-level executive.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English (French is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently, with a proactive approach to problem-solving and a strong attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Ability to adapt to changing priorities and work well under pressure.
• Flexibility to occasionally work outside standard business hours.

Summary

Why Randstad?

There are lots of good jobs, good companies and good bosses out there.

At Randstad, we're here to help you find what's right for you.

If you don't already have a Randstad profile and are interested in this position, we invite you to call us at 514.695.3315 and ask Brandon or Sean or Patrick to meet with you.

You can email your resume to [email protected] / [email protected] / [email protected]

Add us on LinkedIn

• https : / / www.linkedin.com / in / sean-lynch-370492126 /
• https : / / www.linkedin.com / in / brandon-freger-ba340392 /
• https : / / www.linkedin.com / in / patrick-pepin-319b451a8 /

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to receiving your application

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.